Manuale d’uso / di manutenzione del prodotto MFC4800 del fabbricante Brother
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F AX-2850 MFC-4800 O WNER’S MANU AL.
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i APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
ii Using This Manual Thank you for purchasing a Brother fax machine/multi function centre. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.
iii User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.
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v Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch (For FAX-2850 Only), Speed Dial, Search or the dial pad. 3 Press Fax Start . 4 Sending a Cover Page 5 Place the original face down in the ADF.
vi Storing Numbers Storing One Touch Dial Numbers (For FAX-2850 Only) 1 Press Menu/Set, 2, 3, 1 . 2 Press the One Touch key where you want to store the number. 3 Enter a number (up to 20 digits), and then press Menu/Set . 4 Enter a name (or leave it blank), and then press Menu/Set .
vii Table of Contents Using This Manual User-Friendly Programming Table of Contents ............................................................................... vi PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide .
viii Caller ID (Caller IDentification)........................................................ 45 Telephone Service for Some Countries ............................................. 47 Chapter 9 Polling Polling Receive .................................
ix Chapter 16 Setting Up and Using PC FAX (For Windows ® Only) Introduction ....................................................................................... 95 MFC Remote Setup ..................................................................
1 Preparation and Simple Use Guide Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information ( page 136), and Advice for Preparation and Simple Use Guide ( page 3).
Preparation and Simple Use Guide 2 PREP ARA TION AND SIMPLE USE ■ Open the document tray by pulling it toward you ( ), then unfold the extension ( ). • DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached.
3 Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.
Preparation and Simple Use Guide 4 PREP ARA TION AND SIMPLE USE Memory Storage In the event of a power failure, all settings in the GENERAL SETUP , SETUP RECEIVE , SETUP SEND , SET QUICK-DIAL , REPORT SETTING , REMOTE FAX OPT and MISCELLANEOUS functions are stored permanently and fax sending and receiving data are stored for several days.
5 Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “ listens ” for fax calling (CNG) tones.
Preparation and Simple Use Guide 6 PREP ARA TION AND SIMPLE USE Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 We recommend the outgoing message (OGM) is no longer than 20 seconds.
7 FAX-2850 Control Panel Overview 11 4 3 5 9 8 10 6 7 2 12 1 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Shift This key is used to access the “ 5 ” through “ 8 ” One Touch keys. 3 One Touch Dial Keys These 4 keys give you access to 8 previously stored phone numbers.
Preparation and Simple Use Guide 8 PREP ARA TION AND SIMPLE USE 0 Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. A Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine.
9 MFC-4800 Control Panel Overview 12 5 4 3 9 8 11 10 6 7 2 1 13 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Reports/Recall Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify and System Setup List and Order Form.
Preparation and Simple Use Guide 10 PREP ARA TION AND SIMPLE USE 0 Search/Speed Dial Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. A Fax Keys: Receive Mode Select how the machine will handle incoming calls.
11 Chapter 1 1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for up to 9 hours. All other settings remain unaffected.
Setup 12 BASIC F AX USE Custom Settings Volume Settings Ring Volume You can select how loud the machine rings. The ring volume can be turned off for silent reception if required. 1 Press Menu/Set , 1 , 3 , 1 . 2 Press or to select OFF , LOW , MED , or HIGH .
13 Chapter 1 Toner Save You can conserve toner using this feature. When you set Toner Save to ON , print appears somewhat lighter. The default setting is OFF . 1 Press Menu/Set , 1 , 4 . 2 Press or to select ON (or OFF ). 3 Press Menu/Set . 4 Press Stop/Exit .
Setup 14 BASIC F AX USE Setting the Dialling Mode (Tone/Pulse) (Not available in New Zealand) The machine is initially set to TONE . If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. 1 Press Menu/Set , 1 , 7 .
15 Chapter 1 Storing Speed Dial Numbers You can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed Dial locations. (See Speed Dialling , page 17 .) 1 For the FAX, press Menu/Set , 2 , 3 , 2 . For the MFC, press Menu/Set , 2 , 3 , 1 .
BASIC F AX USE Sending a Fax 16 2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. This setting is a temporary setting.
17 Chapter 2 Speed Dialling 1 Insert the document face down in the ADF. 2 Press Search/Speed Dial , then press # and the two-digit Speed Dial number. 3 Press Fax Start . Search You can search for names you have stored in One Touch ( FAX-2850) and Speed Dial memories.
Sending a Fax 18 BASIC F AX USE Manual and Automatic Fax Redial If you ’ re sending a fax manually and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.
19 Chapter 2 Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory).
BASIC F AX USE Receiving a Fax 20 3 Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use.
21 Chapter 3 To Select or Change Your Receive Mode 1 Press Receive Mode . The screen displays your current selection. 2 Press the key again and the next selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting.
Receiving a Fax 22 BASIC F AX USE Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it ’ s a fax or voice call.
23 Chapter 3 Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON , the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document.
Receiving a Fax 24 BASIC F AX USE Reception into Memory As soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display “ CHECK PAPER ” ; please put some paper in the multi-purpose sheet feeder. (See Brother Quick Setup Guide.
25 Chapter 4 4 Telephone (Voice) Operation Making Voice Calls You can use your FAX/MFC to make voice telephone calls, by dialling manually or by using Search, One Touch (FAX 2850) or Speed Dial memory.
Telephone (Voice) Operation 26 BASIC F AX USE 4 To hang up, replace the handset. Speed Dialling 1 Pick up the handset. — OR — Press Hook . 2 When you hear a dial tone, press Search/Speed Dial , press # , and then press the two-digit Speed Dial number.
27 Chapter 4 Tone/Pulse (Not available in New Zealand) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.
BASIC F AX USE Printing Reports 28 5 Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 .
29 Chapter 5 Using the Reports Key Six lists are available. To Print a Report 1 Press Reports . 2 Press or to select the report you want, and then press Menu/Set . — OR — Enter the number of the report you want to print. For example, press 1 to print the Help List.
ADV ANCED F AX USE Advanced Sending 30 6 Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party ’ s machine. Your cover page includes the name stored in the One Touch (FAX-2850) or Speed Dial memory, if you have used this feature to start the call.
31 Chapter 6 Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID , page 11.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.
ADV ANCED F AX USE Advanced Sending 32 Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off.
33 Chapter 6 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include up to 8 One Touch locations (FAX-2850 ), up to 100.
ADV ANCED F AX USE Advanced Sending 34 Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Fax Start (FAX-2850 ) or five keys ( Search/Speed Dial , # , the two-digit location, and Fax Start ).
35 Chapter 6 Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit . Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory.
ADV ANCED F AX USE Advanced Sending 36 The screen prompts you to enter the password. 7 Enter a 4-digit password, followed by Menu/Set . This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON.
37 Chapter 6 Switching OFF Memory Security 1 When Memory Security is switched ON, press Menu/Set . 2 Enter a 4-digit password and press Menu/Set . The screen displays ACCEPTED , then after 2 seconds the display reverts to normal. Memory Security is now switched OFF.
ADV ANCED F AX USE Advanced Receiving 38 7 Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine ’ s EXT socket or into the back of the connector that plugs into the telephone wall socket).
39 Chapter 7 Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1 ( 9 1 for New Zealand). The preset Deactivation Code is # 5 1 ( # 9 1 for New Zealand). To switch Remote Activation ON and change Remote Codes 1 Press Menu/Set , 2 , 1 , 4 .
ADV ANCED F AX USE Telephone Service 40 8 Telephone Service Telephone Service for Australia Distinctive Ringing This machine feature lets you use the Distinctive Ringing subscriber service offered by Telstra ’ s FaxStream ® Duet, which allows you to have at least two separate telephone numbers on the phone line.
41 Chapter 8 Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.
ADV ANCED F AX USE Telephone Service 42 Printing Caller ID List 1 Press Menu/Set , 2 , 0 , 3 . 2 Press or to select PRINT REPORT . 3 Press Menu/Set . 4 Press Fax Start .
43 Chapter 8 Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.
ADV ANCED F AX USE Telephone Service 44 Flowchart Sequence of Incoming Call How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select either ON or OFF .
45 Chapter 8 Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller ’ s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine ’ s memory.
ADV ANCED F AX USE Telephone Service 46 Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your FAX/MFC.
47 Chapter 8 Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This FAX/MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line.
ADV ANCED F AX USE Telephone Service 48 Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.
49 Chapter 9 9 Polling All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone ’ s fax machine to receive a fax, you pay for the call.
ADV ANCED F AX USE Polling 50 Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 Press Menu/Set , 2 , 1 , 8 . 2 Press or to choose TIMER , and press Menu/Set . 3 The screen prompts you to enter the time you want to begin polling.
51 Chapter 9 Polling Transmit Setup for Polling Transmit (Standard) Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. 1 Insert the document face down in the ADF. 2 Press Menu/Set , 2 , 2 , 6 .
ADV ANCED F AX USE Remote Fax Options 52 10 Remote Fax Options Setting Fax Storage If you set Fax Storage to ON , you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.
53 Chapter 10 Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 Press Menu/Set , 2 , 5 , 3 . 2 Enter a three-digit number from 000 to 999, and press Menu/Set .
ADV ANCED F AX USE Remote Fax Options 54 Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command.
55 Chapter 10 Retrieving Fax Messages 1 Dial the machine ’ s number. 2 When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ).
COPIER Making Copies 56 11 Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. The scannable area of the machine begins at approximately 4mm from the edge of the paper.
57 Chapter 11 Out of Memory Message If the memory becomes full while you ’ re making copies, the screen displays: If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy.
Making Copies 58 COPIER 5 Press Menu/Set . 6 Press Copy — OR — Press or for additional settings. Using the Options Key The Options key changes the settings for copy mode, contrast, sort and special copy options for the next copy only . Press Options .
59 Chapter 11 Special Copy Options You can save paper by copying either two or four pages onto one page. 1 Insert the document face down in the ADF. 2 Use the dial pad to enter the number of copies you want. 3 Press Options and or to select SPECIAL , and then press Menu/Set .
Making Copies 60 COPIER Copy Quality – Default Settings Changing Default Settings Press Menu/Set , 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set . Adjust the Copy Mode and Contrast settings.
61 Chapter 11 Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you use most often.
Using the machine as a Printer 62 PRINTER/SCANNER 12 Using the machine as a Printer Special Printing Features Windows ® Printing The dedicated printer driver for Microsoft ® Windows ® 95, 98, 98SE, Me, 2000 Professional and Windows NT ® Workstation Version 4.
63 Chapter 12 Two-Sided Printing (Manual Duplex) The supplied printer drivers for Windows ® 95/98/98SE/Me and Windows NT ® Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) Please select LPT1 port in the printer driver.
Using the machine as a Printer 64 PRINTER/SCANNER Paper Tray The machine ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets.
65 Chapter 12 Acceptable Paper To achieve high quality printing using the machine, it ’ s very important to select the right kind of paper. Paper Type Paper Size Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size 70-216 x 127-356 mm (2.75-8.
Printer Driver Settings (For Windows ® Only) 66 PRINTER/SCANNER 13 Printer Driver Settings (For Windows ® Only) Using the Brother MFC-4800 Printer Driver A Printer Driver is software that translates.
67 Chapter 13 Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
Printer Driver Settings (For Windows ® Only) 68 PRINTER/SCANNER Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper .
69 Chapter 13 Print Quality Resolution You can change the resolution as follows: ◆ 300 dpi ◆ 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode , which reduces the print density.
Printer Driver Settings (For Windows ® Only) 70 PRINTER/SCANNER Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks.
71 Chapter 13 Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page.
Printer Driver Settings (For Windows ® Only) 72 PRINTER/SCANNER Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows ® 95/98/98 SE/Me Users Only) • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings.
73 Chapter 13 Administrator (For Windows ® 95/98/98SE/Me Users Only) The administrator selection permits the Copy , Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference.
Printer Driver Settings (For Windows ® Only) 74 PRINTER/SCANNER Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format , Position and Font .
75 Chapter 13 Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Centre and Driver Update Web sites.
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 76 PRINTER/SCANNER 14 Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) Brother MFL-Pro Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF.
77 Chapter 14 How to Turn Off AutoLoad 1 Left click the Control Centre icon and click Show . 2 When the Control Centre main screen appears, left click on the Smart Click Control Centre button. A dialog box with a check box labelled “ AutoLoad Pop-up ” will appear: 3 Uncheck the AutoLoad Pop-Up option.
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 78 PRINTER/SCANNER Using the Control Panel Keys Before you can use the Scan keys on the control panel, you must have connected the machine to your Windows ® based PC and loaded the appropriate Brother Drivers for your version of Windows ® .
79 Chapter 14 Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 80 PRINTER/SCANNER Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions.
81 Chapter 14 Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode fro.
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 82 PRINTER/SCANNER Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate .
83 Chapter 14 Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 84 PRINTER/SCANNER File Attachments Do not convert files — Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed).
85 Chapter 14 Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 86 PRINTER/SCANNER OCR Package — From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software.
87 Chapter 14 Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only) 88 PRINTER/SCANNER Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate fo.
89 Chapter 15 15 Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® ScanSoft ™ Paper Port ® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents.
Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® 90 PRINTER/SCANNER Organizing Your Items in Folders PaperPort ® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View .
91 Chapter 15 Using ScanSoft ™ TextBridge ® OCR (Converting Image Text to Text You Can Edit) Software by: ScanSoft ™ TextBridge ® OCR is automatically installed when you install PaperPort ® on your computer.
Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® 92 PRINTER/SCANNER Accessing the Scanner To choose TWAIN-32 Brother MFL Pro Scanner as your scanner driver, select it under the “ Select scanner ”— OR —“ Select source ” option in your software.
93 Chapter 15 Scan Type Gray Scale: Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray . Gray (Error Diffusion) is used for documents that contain photographic images or graphics.
Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® 94 PRINTER/SCANNER When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs.
95 Chapter 16 16 Setting Up and Using PC FAX (For Windows ® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi- Function Link ® Pro Suite software.
Setting Up and Using PC FAX (For Windows ® Only) 96 PRINTER/SCANNER Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine.
97 Chapter 16 Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
Setting Up and Using PC FAX (For Windows ® Only) 98 PRINTER/SCANNER Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.
99 Chapter 16 The Address Book From the Fax Start menu, select Programs , Brother , Brother MFL Pro Suite , and then click Address Book . The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups.
Setting Up and Using PC FAX (For Windows ® Only) 100 PRINTER/SCANNER Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group.
101 Chapter 16 Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: 1 From the Address Book select File , point to Export , and then click Text — OR —Click Vcard and go to Step 5.
Setting Up and Using PC FAX (For Windows ® Only) 102 PRINTER/SCANNER Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text — OR — Click Vcard and go to Step 5.
103 Chapter 16 Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking . (See Sending a File as a PC FAX Using the Simple Style , page 105.) The Brother PC-FAX Cover Page Setup dialog box will appear: To You can enter information in each box.
Setting Up and Using PC FAX (For Windows ® Only) 104 PRINTER/SCANNER Sending a File as a PC FAX using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK .
105 Chapter 16 Sending a File as a PC FAX Using the Simple Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK .
Using Automatic E-Mail Printing 106 PRINTER/SCANNER 17 Using Automatic E-Mail Printing For Windows ® 95, 98, 98SE, Me Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail so.
107 Chapter 18 18 U sing the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ Set up Your USB Equipped Apple ® Macintosh ® G3,G4 or iMac ™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 To work with the machine, your USB-Equipped Apple ® Macintosh ® must be set up with Mac OS 8.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 108 PRINTER/SCANNER To print the document: 3 From application software such as PaperPort ® , click File menu and select Page Setup . You can change the settings for Paper Size , Orientation and Scaling , then click OK .
109 Chapter 18 Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: 1 Create a document in a Macintosh application. 2 To begin the fax transmission, select Print from the File menu.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 110 PRINTER/SCANNER 5 To address the fax, type a fax number in the Input Fax Number box. — OR — Select a name/number from the Stored Fax Numbers box, and then click >> .
111 Chapter 18 Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address . The Address Book dialog box appears: 2 Click New .
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 112 PRINTER/SCANNER Adding a New Group You can set up a group of multiple recipients. 1 Click Group . The Group Setting dialog box appears: 2 In the Group Name field, type a name for your Group.
113 Chapter 18 Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® . This Macintosh ® TWAIN Scanner driver can be used with application that supports the TWAIN specification.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 114 PRINTER/SCANNER Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image.
115 Chapter 18 Scanning Area Set the Size to one of the following: ◆ Letter (8.5 x 11 inches) ◆ A4 (210 x 297 mm) ◆ Legal (8.5 x 14 inches) ◆ A5 (148 x 210 mm) ◆ B5 (182 x 257 mm) ◆ Executive (7.25 x 10.5 inches) ◆ Business Card (90 x 60 mm) ◆ Custom (User adjustable from 0.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 116 PRINTER/SCANNER PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area . This is only a preview of the image, so you can see how it will look.
117 Chapter 19 19 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order.
Troubleshooting and Maintenance 118 MAINTENANCE NO RESPONSE/BUSY The number you called does not answer or is busy. Or, you may have reached a number that is not connected to a fax machine. Check the number and try again. NOT ASSIGNED NOT REGISTERED (for some countries) You tried to access a One Touch or Speed Dial number that is not programmed.
119 Chapter 19 Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. 1 Open the control panel.
Troubleshooting and Maintenance 120 MAINTENANCE ■ Clearing a Paper Jam in the Multi-purpose Sheet Feeder. If paper is jammed inside the Multi-purpose Sheet Feeder, push down the paper lever to pull the jammed paper upwards out of the feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the machine.
121 Chapter 19 Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine.
Troubleshooting and Maintenance 122 MAINTENANCE Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution , page 16.) Make a copy to verify the machine ’ s scanner operation. Transmission verification prints “ Results:NG ” There is probably temporary noise or static on the phone line.
123 Chapter 19 Windows ® Setup Printing Difficulties (For MFC-4800 Only) I cannot print from my application software. Make sure the Windows ® printer driver is installed and you select it in your application software.
Troubleshooting and Maintenance 124 MAINTENANCE Printed pages have white spots in black text and graphic areas. White Spots Make sure that you use paper that meets the specifications. Rough surface or thick media can cause the problem. If you still see white spots and the display shows CHANGE DRUM SOON , replace the drum unit with a new one.
125 Chapter 19 Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. Failure to pack the machine correctly may damage the machine and such damages will not be covered under warranty.
Troubleshooting and Maintenance 126 MAINTENANCE 7 Wrap the machine in the plastic bag and place it in the original carton with the original packing material. 8 Place documents (manual, printed material and CD-ROM), the drum unit and toner cartridge assembly, the telephone cord, printer cable and paper supports into the carton as shown below.
127 Chapter 19 Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.
Troubleshooting and Maintenance 128 MAINTENANCE 1 Open the top cover. 2 Remove the drum unit assembly. 3 Wipe the electric terminals with isopropyl alcohol on a cotton swab. 4 Wipe the gears with a clean dry cloth. 5 Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.
129 Chapter 19 4 Install the drum unit into the machine. ( See Replacing the Drum Unit , page 132 .) 5 Close the top cover. Replacing the Toner Cartridge The machine can print approximately 2,200 pages with one toner cartridge (TN- 8000). When the toner cartridge is running low, the display shows CHANGE TONER .
Troubleshooting and Maintenance 130 MAINTENANCE 1 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by the handles and gently lift the drum forward toward you. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
131 Chapter 19 4 Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations. 5 Gently rock the toner cartridge from side to side five or six times, and then remove the protective seal.
Troubleshooting and Maintenance 132 MAINTENANCE 7 Gently turn the lever on the toner cartridge backward until it stops. 8 Reinstall the drum unit into the machine and close the top cover. Replacing the Drum Unit The machine uses a drum unit to create the print images on paper.
133 Chapter 19 For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. Follow these steps to replace the drum unit: 1 Open the top cover. 2 Remove the old drum unit.
Troubleshooting and Maintenance 134 MAINTENANCE 4 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminium bag and discard it according to local regulations. Discard the used drum unit according to local regulations.
135 Chapter 19 5 Reinstall the toner cartridge into the new drum unit. ( See Replacing the Toner Cartridge , page 129.) 6 Holding the new drum unit by the handles, install it. Close the top cover. 7 The machine will automatically eject the starter sheet.
Important Safety Information 136 IMPORT ANT INFORMA TION 20 Important Safety Information Important Information for Australia Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product.
137 Chapter 20 15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product.
IMPORT ANT INFORMA TION Important Safety Information 138 ensure that calls are answered between 3 and 30 seconds of receipt of ringing. 12 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.
139 Chapter 20 28 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product.
IMPORT ANT INFORMA TION Important Safety Information 140 13 Do not touch a document during printing. 14 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock.
141 Chapter 20 Important Information for All Countries IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
IMPORT ANT INFORMA TION Important Safety Information 142 For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring.
143 Chapter 21 21 Specifications Fax Specifications Compatibility ITU-T Group 3 Coding system MH/MR/MMR Modem speed 14400 - 2400 bps; Automatic fallback Document input width 148 mm to 216 mm Document .
APPENDIX Specifications 144 *Pages refers to the “ ITU-T Chart ” with MMR cording and standard resolution. Printer Specifications (For MFC-4800 Only) Consumable items Toner cartridge: Life expecta.
145 Chapter 21 Computer Requirement (For MFC-4800 Only) Electrical and Environment Specifications are subject to change for improvement without prior notice. For Windows ® Operating System CPU (Pentium) RAM Hard Disk Space 95, 98, 98SE 75 MHz 24 MB (32 MB recommended) 50 MB NT Workstation4.
APPENDIX Specifications 146 Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product ’ s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
147 Chapter 21 Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0 , # , and don ’ t have printed letters because they are used for special characters.
APPENDIX Specifications 148 Menu Mode & Menu Selection Table You can access the menu mode by pressing Menu/Set . When you enter the Menu, the LCD scrolls: Press 1 for General Setup Menu — OR —.
149 Chapter 21 To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 1. GENERAL SETUP 1. DATE/TIME —— Enter date and time for LCD display and to print on transmissions. 2. STATION ID —— Program the name and fax number to appear on each transmitted page.
APPENDIX Specifications 150 To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 2. FAX 1. SETUP RECEIVE 1. RING DELAY 10 09 08 07 06 05 04 03 (Example for 02 Australia) Number of rings before the machine answers in Fax/Tel ( F/T ) or Fax Mode.
151 Chapter 21 To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 2. FAX (Continued) 2. SETUP SEND (Continued) 4. BATCH TX ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission.
APPENDIX Specifications 152 To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 2. FAX (Continued) 5. REMOTE FAX OPT 1. FAX FWD ON OFF Set the machine to forward faxes. 52 2. FAX STORAGE ON OFF Store incoming faxes in memory for fax forwarding and remote retrieval.
153 Chapter 21 About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.
APPENDIX 154 Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic E-Mail Printing Software application that automatically prints incoming E-mail messages on the FAX/MFC.
155 ECM (Error Correction Mode) Detects errors during fax transmission and resends the parts of the document that had errors. Electronic Cover Page A preprogrammed cover page that is transmitted from the machine ’ s memory, eliminating the need for making up cover pages manually.
APPENDIX 156 Pulse A form of dialling on a telephone line. Print reduction Reduces the size of incoming faxes. Quick-Dial List A listing of names and numbers stored in One Touch ( FAX-2850) and Speed Dial memory, in numerical order. Real Time transmission When memory is full, you can send documents in real time.
157 Index A Accessories ........................................... 146 Activation Code ..................................... 38 Administrator ......................................... 73 Alternating Displays .............................. iii Answering Machine .
158 APPENDIX Fax Tones and Handshake ...................153 Fine (Resolution) .................................... 16 Function Selection Table ...................... 148 G Glossary ................................................ 154 Grey Scale ......
159 Print Date & Time .................................. 74 Print Density .......................................... 23 Printer Driver Settings ........................... 66 Product Description .............................. 143 Q Quick Print Setup .
APPENDIX 160 4 1 R EMOTE C ONTROL A CCESS C ARD Using Remote Access Code 1 Dial the machine phone number from a touch tone phone. 2 Enter your Remote Control Access Code (159 ) after the beep. 3 The machine signals the kinds of messages receiv ed: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
161 2 3 Remote Commands Change Fax Forwarding Setting Press 9 5 T urn Fax F orwarding OFF press 1 . T urn Fax F orwarding ON press 2 . Program F ax Forward Number press 4 . Enter the new number of the remote fax machine where you want your fax message forwarded and then press # # .
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This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries.
Un punto importante, dopo l’acquisto del dispositivo (o anche prima di acquisto) è quello di leggere il manuale. Dobbiamo farlo per diversi motivi semplici:
Se non hai ancora comprato il Brother MFC4800 è un buon momento per familiarizzare con i dati di base del prodotto. Prime consultare le pagine iniziali del manuale d’uso, che si trova al di sopra. Dovresti trovare lì i dati tecnici più importanti del Brother MFC4800 - in questo modo è possibile verificare se l’apparecchio soddisfa le tue esigenze. Esplorando le pagine segenti del manuali d’uso Brother MFC4800 imparerai tutte le caratteristiche del prodotto e le informazioni sul suo funzionamento. Le informazioni sul Brother MFC4800 ti aiuteranno sicuramente a prendere una decisione relativa all’acquisto.
In una situazione in cui hai già il Brother MFC4800, ma non hai ancora letto il manuale d’uso, dovresti farlo per le ragioni sopra descritte. Saprai quindi se hai correttamente usato le funzioni disponibili, e se hai commesso errori che possono ridurre la durata di vita del Brother MFC4800.
Tuttavia, uno dei ruoli più importanti per l’utente svolti dal manuale d’uso è quello di aiutare a risolvere i problemi con il Brother MFC4800. Quasi sempre, ci troverai Troubleshooting, cioè i guasti più frequenti e malfunzionamenti del dispositivo Brother MFC4800 insieme con le istruzioni su come risolverli. Anche se non si riesci a risolvere il problema, il manuale d’uso ti mostrerà il percorso di ulteriori procedimenti – il contatto con il centro servizio clienti o il servizio più vicino.
