Manuale d’uso / di manutenzione del prodotto MFC-8840D del fabbricante Brother
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SOFTW ARE USER’S GUIDE.
i Table of contents 1 Using the machine as a printer ..... ................ ................ ...... 1-1 Using the Br other print er driver ... ................ ................ ...... 1-1 How to prin t your docume nt .............. ................ ..
ii Pri n t Q u alit y . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . . 2 - 6 Du p l e x P r in t i n g . . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . . 2 - 8 Wa t e r m a r k .
iii Using the scan key (For USB or Parallel interface cable users ) ... ................ ................ ................ .............. 3-17 Scan to E-mail ...................... ... ... ................ .............. 3-18 Scan to Image ...... ... .
iv PC-FAX (For MFC-8440, MFC-8640D, MFC-88 40D and MFC-88 40DN only) ... ................ ................ ............ 4-18 Send ... ................ ................ ................ ................. ..... 4-18 Receive / View Received .............
v 7 Using your machine with a Macintosh ® .......... ................ ... 7-1 Setting up your USB-equip ped Apple ® Macintosh ® .......... 7-1 Using the Brother prin te r driver with your Apple ® Macintosh ® (Mac OS ® 8.6 - 9 .2) ...............
vi OCR (Word Processing pro gram) ............ ............ 7-35 E-mail .......... ................ ................ ............. ............ 7-36 File attachmen ts ................. ................ ................ .. 7-37 File ..... .............
1 - 1 USING THE MACHINE AS A PRINTER 1 Using the Brother printer driver A Printer Driver is software that translates data from the f ormat used by a computer into the format requi red by a particular printer, using a printer command language or page description language.
USING THE MACHINE AS A PRINTER 1 - 2 How to print your document When the machine receive s data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelop es. 1 From your computer select the Print command.
1 - 3 USING THE MACHINE AS A PRINTER Simultaneous printing and faxing Your machine can print from your computer while scan ning the document into the computer, or while sending/receiving a fax in memory. (MFC-8440, MFC-8640D, MFC-8840D and MFC-8840 DN only) Fax sending will not be stopped during PC prin ting.
USING THE MACHINE AS A PRINTER 1 - 4 Manual Duplex Printing The machine prints all the even-numbered pages o n one side of the paper first. Then, the Windows ® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam.
1 - 5 USING THE MACHINE AS A PRINTER Printing on plain paper The manual feed tray (For MFC-8440 and DCP-8040) 1 Select the Paper Size , Media Type , Paper Source , and other settings in the printer driver. Media Type : Plain Paper Paper Source : Manual 2 Send the print data to the machine.
USING THE MACHINE AS A PRINTER 1 - 6 The MP tray (For MFC-8640D, MFC- 8840D, MFC-8840DN and DCP-8045D) 1 Select the Paper Size , Media Type , Paper Source , and other settings in the printer driver. Media Type : Plain Paper Paper Source : MP Tray 2 Open the MP tray and lowe r it gently.
1 - 7 USING THE MACHINE AS A PRINTER Printing on thicker paper and card stock When the back output tray is pulled down, t he machine has a straight paper path from the manual feed tray or the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thicker paper or card stock.
USING THE MACHINE AS A PRINTER 1 - 8 6 After the printed page co mes out of the machine, put in the next sheet of paper as in Step 4 above. Repe at for each page that you want to print. 7 When you have finished the print j ob, close the back output tray.
1 - 9 USING THE MACHINE AS A PRINTER The multi-purpose tray (MP tray) (For MFC-8640D, MFC- 8840D, MFC-8840DN and DCP-8045D) 1 Select the Paper Size , Media Type , Paper Source , and other settings in the printer driver.
USING THE MACHINE AS A PRINTER 1 - 10 7 Send the print data to the machine. 8 When you have finished the print j ob, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.
1 - 11 USING THE MACHINE AS A PRINTER Printing on envelopes To print on envelopes use manu al feed tray or multi-purpose tray. 1 Select the Paper Size , Media Type , Paper Source , and other settings in the printer driver. Media Type : Envelope, Env.thin or Env.
USING THE MACHINE AS A PRINTER 1 - 12 4 Using both hands put the envelope in the manual feed tray until the front edge of the envelope t ouches the paper feed rolle r. Hold the envelope in this position u ntil the machine automatically feeds it in for a sh ort distance, and then let go of the envelope.
1 - 13 USING THE MACHINE AS A PRINTER 5 After the printed envelope comes o ut of the machine, the machine will wait un til you put in the next envelope. Rep eat Step 4 for each envelope you want to prin t. 6 Send the print data to the machine. 7 After you finish the print job , close the back output tray.
USING THE MACHINE AS A PRINTER 1 - 14 5 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelop es in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes a re neatly stacked and in the proper position in the MP tray.
1 - 15 USING THE MACHINE AS A PRINTER 6 Press and slide the paper-width guid e to fit the envelope size. 7 Send the print data to the machine. 8 After you finish the print job , close the back output tray.
USING THE MACHINE AS A PRINTER 1 - 16 Printer operation keys Job Cancel You can clear data from t he memory. Secure key Secured data is password protected. Only tho se people that know the password will be able to print the data. The machine will not print secure data until the password is entered.
1 - 17 USING THE MACHINE AS A PRINTER 5 Press or to select Print . Press Set . The machine prints the data. — OR — If you want to delete the secured data press or to select Delete . Press Stop/Exit . Setting the Emulation Selection This machine has an Automatic Emulation Selection function.
USING THE MACHINE AS A PRINTER 1 - 18 Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you se lect it. 1 Press Menu , 4 , 2 , 1 . (For DCP-8040 and DCP-8045D, press Menu , 3 , 2 , 1 ) 2 Press Start .
2 - 1 PRINTER DRIVER SETTINGS 2 Printer driver settings You can change the following p rin ter settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Duplex ■ Watermark * 1.
PRINTER DRIVER SETTINGS 2 - 2 ■ The way you access the printer driver settings de pends on your operating system and software applications. ■ The screens shown in this chapter are from Windows ® XP. The screens on your computer may vary depending on your Windows Operating System.
2 - 3 PRINTER DRIVER SETTINGS Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother, this driver includes more features t han the Microsoft ® Windows ® Universal printer driver. Basic tab 1 Select the Paper Size , Multiple Page , Border Line (if any) and Orientation .
PRINTER DRIVER SETTINGS 2 - 4 Paper Size From the drop-down box select the Pape r Size you are using. Multiple Page The Multiple Page selection can red uce the image size of a page allowing multiple pages to be printed on one sheet of p aper or enlarging the image size for printing one page on multiple sheets of paper.
2 - 5 PRINTER DRIVER SETTINGS Copies The copies selection sets the number o f copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then rep eated for the number of copies you selected.
PRINTER DRIVER SETTINGS 2 - 6 Advanced tab Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can select from the following resolutions: ■ HQ 1200 ■ 600 dpi ■ 300 dpi To return to the def ault settings, click the Default button.
2 - 7 PRINTER DRIVER SETTINGS Toner Save You can save running costs by turning on the Ton er Save Mode, which reduces the print density. Print Setting For Windows ® 98/98SE/Me Print Setting is used for optimizing your print quality for t he type of original being printed (Photos, Graphics or Scanned Images).
PRINTER DRIVER SETTINGS 2 - 8 Duplex Printing Choosing the Duplex Printing icon d isplays the Duplex features available. Use Duplex Unit (For MFC-8640D, MFC-8840D, MFC-88 40DN and DCP-8045D) Check the Duplex box and then select Use Duplex Unit . In this mode the machine prints on both sides o f the paper automatically.
2 - 9 PRINTER DRIVER SETTINGS Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. Watermark You can place a logo or text into your d ocument as a Watermark.
PRINTER DRIVER SETTINGS 2 - 10 Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom ■ Apply from second copy (collate only) (For Windows ® 2000/XP/Windows NT ® 4.
2 - 11 PRINTER DRIVER SETTINGS ■ Position This setting offers you the control for where the Watermark is to be positioned on the page . Page Setting You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen.
PRINTER DRIVER SETTINGS 2 - 12 Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to prin t them.
2 - 13 PRINTER DRIVER SETTINGS Quick Print Setup The Quick Print Setup fea ture allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
PRINTER DRIVER SETTINGS 2 - 14 Administrator (For Windows ® 98/98SE/Me Us ers Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked a nd password protected. Record your password and keep it in a sa fe place for future reference.
2 - 15 PRINTER DRIVER SETTINGS Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time f rom your computers system clock on your document. Click the Setting button to change the Date and Time Format.
PRINTER DRIVER SETTINGS 2 - 16 Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper load ed in each paper source.
2 - 17 PRINTER DRIVER SETTINGS Support tab The Support tab provides driver version and setting information . In addition there are links to the Brother Solutio ns Center and the Driver Update Web sites.
PRINTER DRIVER SETTINGS 2 - 18 Features in the PS printer driver (For Windows ® ) The Windows ® 98/98SE/Me/200 0 Professional/XP and Windows NT ® 4.
2 - 19 PRINTER DRIVER SETTINGS Device Settings tab Select the options you installed..
PRINTER DRIVER SETTINGS 2 - 20 Layout tab You can change the Layo ut setting by selecting the setting in the Orientation , Page Order and Page Per Sheet . Booklet (For MFC-8640D, MFC- 8840D, MFC-8840DN and DCP-8045D) (For Windows ® 2000/XP) You can print a booklet by selecting Booklet from Pages Per Sheet list.
2 - 21 PRINTER DRIVER SETTINGS Paper / Quality tab Select the Paper Source . If you are using Windows NT ® 4.0, Windows ® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab o f the Brother MFC-8840D BR-Script3 Properties screen.
PRINTER DRIVER SETTINGS 2 - 22 Advanced Options 1 Select the Paper Size and Copy Count . 2 Set the Print Quality , Scaling and TrueType Font setting. 3 You can change settings by se lecting the setting in the Printe r Features list: ■ Media Type ■ Toner Save ■ BR-Script Level If you are using Windows NT ® 4 .
HOW TO SCAN USING WINDOWS ® 3 - 1 3 How to scan using Windows ® ■ The scanning operations and drivers will be different depending on your operating syste m. ■ The screens shown in this chapter are from MFC-8840D. For Windows ® XP The machine uses Windows ® Imaging Acq uisition (WIA) for scanning documents.
3 - 2 HOW TO SCAN USING WINDOWS ® Scanning a document (For Windows ® XP only) WIA compliant Windows ® XP uses Windows Image Acquisition (WIA) for scan ning images from the scanner.
HOW TO SCAN USING WINDOWS ® 3 - 3 Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or t he Flatbed scanner glass.
3 - 4 HOW TO SCAN USING WINDOWS ® 6 To start scanning your docume nt, click the Scan button in the Scan dialog box. ■ The scanner resolution you can select is up to 1 200 × 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility.
HOW TO SCAN USING WINDOWS ® 3 - 5 PreScanning to crop a portio n you want to scan using the scanner glass The Preview button is used to pre view an image for cropping any unwanted portions from the ima ge. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
3 - 6 HOW TO SCAN USING WINDOWS ® 6 If you require advanced se ttings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advance d Properties . Click the OK button after you choose your settings.
HOW TO SCAN USING WINDOWS ® 3 - 7 Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility.
3 - 8 HOW TO SCAN USING WINDOWS ® Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN comp liant scanner driver. TWAIN drivers meet the standard universal pro tocol for communicating between sca nners and software applications.
HOW TO SCAN USING WINDOWS ® 3 - 9 How to access the Scanner 1 Open the software application (ScanSoft ® PaperPort ® 9.0 SE) to scan a document. 2 Select Scan from the File drop -down menu or select the Scan button. The Scan pane appears in the left panel.
3 - 10 HOW TO SCAN USING WINDOWS ® Scanning a document into the PC You can scan a whole page — OR — Scan a portion of the page after pre -scanning the document. Scanning a whole page 1 Place the original face up in the ADF (automatic documen t feeder), or face down on the scann er glass.
HOW TO SCAN USING WINDOWS ® 3 - 11 PreScanning to crop a portion you want to scan The Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner win dow to scan the image.
3 - 12 HOW TO SCAN USING WINDOWS ® 5 Place the original face up in th e ADF again, if you used the ADF in Step 1. 6 Click Start . This time only the se lected area of the original will appear in the PaperPort ® 9.0SE window (or your soft ware application window).
HOW TO SCAN USING WINDOWS ® 3 - 13 Settings in th e Scanner window Image Type Select the output image type from Photo , Web or Text . Resolution and Scan Type will be altered for ea ch default setting. The default settings are: Resolution You can change the scannin g resolution from the Resolution drop down list.
3 - 14 HOW TO SCAN USING WINDOWS ® Scan Type Brightness Adjust this settings (-50 to 50) t o obt ain the best image. Th e de fault value is 0, representing an ‘average ’. You can set the level by dra gging the slide bar to the right or left to lighten or darken the image.
HOW TO SCAN USING WINDOWS ® 3 - 15 Document Size Set the Size to one of the following: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7 1/4 × 10 1/2 in.) ■ Business Card (90 × 60 mm) ■ Photo 3.
3 - 16 HOW TO SCAN USING WINDOWS ® ■ Width : shows the width of scanning area ■ Height : shows the height of scanning area ■ Data Size : shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
HOW TO SCAN USING WINDOWS ® 3 - 17 Using the scan key (For USB or Parallel interface cable users) You can use Scan on the co ntrol panel to scan originals into your word processing, graphics or E-mail ap plications or your computer folder. The advantage of u sing Scan is that you av oid the mous e clicks required to scan from your compute r.
3 - 18 HOW TO SCAN USING WINDOWS ® Scan to E-mail You can either scan a black and white or color original into your E-mail application as a file attachmen t. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.) 1 Place the original face up in the ADF, or face down o n the scanner glass.
HOW TO SCAN USING WINDOWS ® 3 - 19 Scan to OCR If your original is text only, you can have it conver ted by ScanSoft ® OmniPage ® to an edita ble text file and t hen have the result displayed in your word processing applicati on f or viewing and editing.
3 - 20 HOW TO SCAN USING WINDOWS ® Using ScanSoft ® PaperPort ® 9.0SE and OmniPage ® OCR ScanSoft ® PaperPort ® 9.0SE for Brother is a document management application.
HOW TO SCAN USING WINDOWS ® 3 - 21 Viewing items ScanSoft ® PaperPort ® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or fo lder). Items in the selected folder appear on the PaperPort ® 9.
3 - 22 HOW TO SCAN USING WINDOWS ® Organizing your items in folders PaperPort ® 9.0SE has an easy-to-use filing system for orga nizing your items. The filing system consists of folders and items th at you select to view in Desktop View. An item can be a PaperPort ® 9.
HOW TO SCAN USING WINDOWS ® 3 - 23 ScanSoft ® OmniPage ® OCR lets you convert image text into text you can edit ScanSoft ® OmniPage ® OCR is installed aut omatically with PaperPort ® 9.0SE when you install MFL-Pro Su ite on your computer. ScanSoft ® PaperPort ® 9.
3 - 24 HOW TO SCAN USING WINDOWS ® You can Export items in other formats You can export or save PaperPort ® 9.0SE ite ms in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Intern et Web site, export it as a JPEG file.
HOW TO SCAN USING WINDOWS ® 3 - 25 How to Uninstall PaperPort ® 9.0SE and ScanSoft ® OmniPage ® OCR For Windows ® 98/98SE, Windo ws ® Me and Windows NT ® 4.0: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab.
4 - 1 USING CONTROLCENTER2.0 4 ControlCenter2.0 ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequen tly used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications.
USING CONTROLCENTER2.0 4 - 2 How to turn off the AutoL oad feature in ControlCenter2.0 Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task tray. You can open ControlCen ter2.0 window by double-clicking on the icon. If you do not want ControlCenter2.
4 - 3 USING CONTROLCENTER2.0 SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/ editor application.
USING CONTROLCENTER2.0 4 - 4 COPY Copy — allows you to use the PC and any printer driver for enhanced copy operations. You c an scan the page on th e machine and print the copie s using any of the f.
4 - 5 USING CONTROLCENTER2.0 SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing .
USING CONTROLCENTER2.0 4 - 6 To change the destination a pplication, select the appropriate application from the Target Application p ull down list. You can add an application to the list by clicking the Add bu tton. Enter the Application Name (up to 30 characters) and the Application Location .
4 - 7 USING CONTROLCENTER2.0 OCR (Word Processing program) Scan to OCR converts the graphic pa ge image dat a in to te xt which can be edited by any word processor program. You can chang e the default word processor program. To configur e Scan to OCR , right-click on the button and sele ct Software Button .
USING CONTROLCENTER2.0 4 - 8 E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the def ault E-mail application or attachment file type, right-click on the button and select Software Button .
4 - 9 USING CONTROLCENTER2.0 File attachments You can choose from th e following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-d own lis t the type of file you want the scanned images to be saved in.
USING CONTROLCENTER2.0 4 - 10 File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button .
4 - 11 USING CONTROLCENTER2.0 CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit yo ur required usage for scanning. To configure a button, right-click on the button, and the config uration window will appear.
USING CONTROLCENTER2.0 4 - 12 Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 cha racters in the Name for Custom field.
4 - 13 USING CONTROLCENTER2.0 Scan to OCR: In the General tab You can enter up to 30 char acters in the Name for Custom field. This name will appea r as the button name.
USING CONTROLCENTER2.0 4 - 14 Scan to E-mail: In the General tab You can enter up to 30 cha racters in the Name for Custom field. This name will appea r as the button name.
4 - 15 USING CONTROLCENTER2.0 Scan to File: In the General tab You can enter up to 30 char acters in the Name for Custom field. This name will appea r as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
USING CONTROLCENTER2.0 4 - 16 COPY The Copy buttons (1-4) can be customized to allow you to ta ke advantage of the features built in to the Brother printer drivers to do advanced copy functions such as N-in-1 prin ting. Before you can use the Copy button s you must first configure the printer driver by right-clicking on the button.
4 - 17 USING CONTROLCENTER2.0 Before finishing the Copy button configuration, you must set the Printer Name . Then click the Print options button to display the printer driver settings. In the printer driver setti ngs windo w you c an choose advanced settings for printing.
USING CONTROLCENTER2.0 4 - 18 PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) This section allows yo u to easily open the softwa re for sending or receiving a PC-FAX or edit the address book b y clicking the appropriate button.
4 - 19 USING CONTROLCENTER2.0 Receive / View Received The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 6-19.
USING CONTROLCENTER2.0 4 - 20 Address Book The Address Book button allows you to configure, add, amend or delete contacts from your address book. By clicking the button, the address book window will open for yo ur editing. (See Brother Address Book on page 6-7.
4 - 21 USING CONTROLCENTER2.0 DEVICE SETTING (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) In this section you c an configure the machine setting by clicking the button. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the ma chine setting menus.
USING MFC REMOTE SETUP 5 - 1 5 MFC Remote Setup The MFC Remote Setup applicatio n lets you quickly and easily set up your MFC directly from your PC screen. When you access this application, the settings on your MFC will be download ed to your PC and displayed on your compute r screen .
5 - 2 USING MFC REMOTE SETUP Apply button The Apply button uploads the data to the MFC, but stays in the Remote Setup application so you can make more changes. Print button The Print button prints the select ed items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC.
USING BROTHER PC-FAX SOFTWARE 6 - 1 6 PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page no te.
6 - 2 USING BROTHER PC-FAX SOFTWARE Setting up user information 1 From the Start menu, select All Programs , Brother , MFL-Pro Suite MFC-XXXX (Where XXXX is y our model name), and then select PC-FAX Setup . The Brother PC-FAX Setup dialog box will appear: 2 You must enter this information to create the Fax Header and Cover Page.
USING BROTHER PC-FAX SOFTWARE 6 - 3 Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two us er inte rfaces: Simple style or Facsimile style. To change the user interface select the interf ace setting you want: Simple style or Facsimile style.
6 - 4 USING BROTHER PC-FAX SOFTWARE User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style .
USING BROTHER PC-FAX SOFTWARE 6 - 5 Address Book If Outlook ® Express is installed on your PC, you can select which address book to use for PC-FAX s ending, Brother Address Book or Outlook ® Express from the Address Book tab. (not available for Windows NT ® 4.
6 - 6 USING BROTHER PC-FAX SOFTWARE Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of th e ten Speed-Dial buttons.
USING BROTHER PC-FAX SOFTWARE 6 - 7 Brother Address Book From the Start menu, select Programs , Brother , MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book .
6 - 8 USING BROTHER PC-FAX SOFTWARE Setting up a Member in the Address Book In the Brother Address Book dialog box you can ad d, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member.
USING BROTHER PC-FAX SOFTWARE 6 - 9 Setting up a Group for Broadcasting If you often send the same PC-FAX to several recip ients, you can combine them in to a Group.
6 - 10 USING BROTHER PC-FAX SOFTWARE Editing Member information 1 Select the Member or Group you want to edit. 2 Click the edit icon. 3 Change the Member or Group inf ormation. 4 Click OK to save your changes. Deleting a Member or Group 1 Select the Member or Group you want to delete.
USING BROTHER PC-FAX SOFTWARE 6 - 11 3 If you are exporting to an ASCII f ile, select the Divide Characte r - Tab or Comma . This selects between a Tab or Comma to separate the data fields. 4 Select OK to save the data. 5 Type the name of the file, and then select Save .
6 - 12 USING BROTHER PC-FAX SOFTWARE Importing to the Address Book You can import ASCII text files (*.c sv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Impo rt , and then click Text .
USING BROTHER PC-FAX SOFTWARE 6 - 13 5 Type the name of the file, and then select Open . If you selected a text file in Step 1, t he Files of type : will be Text file (*.
6 - 14 USING BROTHER PC-FAX SOFTWARE Setting up a Cover Page From the PC-FA X dialog box, c lic k to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appe.
USING BROTHER PC-FAX SOFTWARE 6 - 15 Entering Cover Page Information To From Comment Type the comment you want to add to the cove r page. Form Select the cover page format you wan t to use. Import BMP file You can insert a b itmap file, such as your company logo, in the cover page.
6 - 16 USING BROTHER PC-FAX SOFTWARE Sending a file as a PC-FAX using the Facsimile style user interface 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printe r, and then click Print .
USING BROTHER PC-FAX SOFTWARE 6 - 17 4 Enter the fax number using any of th e following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book.
6 - 18 USING BROTHER PC-FAX SOFTWARE 3 Select Brother PC-FAX as your printe r, and then click Print . The Simple style user interface will appear; if it does not check the user interface selection setting as detailed o n page 6-3. 4 In the To: field, type the fax number of the recipien t.
USING BROTHER PC-FAX SOFTWARE 6 - 19 Setting up PC-FAX receiving The PC-FAX Receive function will auto matically upload incoming faxes received by your machine to your PC for viewing, printing or deleting.
6 - 20 USING BROTHER PC-FAX SOFTWARE 3 In Ring Delay , select the number of rings before you want your PC to answer incoming calls. 4 In Save file to , use the Browse button if you want to change the path where PC-FAX files will be saved. 5 In File Format , select .
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 1 7 Setting up your USB-equipped Apple ® Macintosh ® The features supported by the machin e will depend on the operating system you are using. The chart below shows which fea tures are supported. *1 For the details of ControlCenter2.
7 - 2 USING YOUR MACHINE WITH A MACINTOSH ® Using the Brother printer driver with your Apple ® Macintosh ® (Mac OS ® 8.6 - 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Laser icon. On the right side of the Choos er window, click the printer you want to print to.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 3 To print a document: 1 From the application software such as Presto! ® PageManager ® , click File menu an d select Page Setup . Yo u can change the settings for Paper Size , Orientation , and Scalin g, and then click OK .
7 - 4 USING YOUR MACHINE WITH A MACINTOSH ® Device Options allows you to select Duplex . Automatic Duplex is only availab le with the MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 5 Using the Brother Printer Driver with Your Apple ® Macintosh ® (Mac OS ® X) Choosing page setup options 1 From application software such as Presto! ® PageManage r ® , click the File menu and select Page Setup .
7 - 6 USING YOUR MACHINE WITH A MACINTOSH ® Specific settings Set the Media Type , Resolution , Toner Save , an d other settings. Press Copies & Pages to select settings you wa nt to change. Duplex Printer settings Automatic Duplex is only availab le with the MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 7 Using the PS driver with your Apple ® Macintosh ® For Mac OS ® 8.6 to 9.2 users 1 For Mac OS ® 8.6 to 9.04 Users: Open the Apple Extras folder. Open the Apple La serWriter Software folder. For Mac OS ® 9.
7 - 8 USING YOUR MACHINE WITH A MACINTOSH ® 2 Open the Desktop Printer Utility icon. 3 Select Printer ( USB) , and then click OK . 4 Click Change... in the PostScript ™ Printer Description (PPD) file.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 9 5 Click Change... in the USB Printer Selection . Select your machine, and then click OK . 6 Click Create..
7 - 10 USING YOUR MACHINE WITH A MACINTOSH ® 7 Enter your machine name, and then click Sa ve . 8 Select Quit from the File menu. 9 Click the MFC-8840D icon on the Desktop.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 11 For Mac OS ® X users You need to install the PS drive r using the following instructions. ■ If a Brother Native Driver (M FC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver.
7 - 12 USING YOUR MACHINE WITH A MACINTOSH ® 3 Open the Print Center icon. 4 Click Add Printer… ..
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 13 5 Select USB . 6 Select your machine, and then click Add . 7 Select Quit Printer Center from the Print Center menu.
7 - 14 USING YOUR MACHINE WITH A MACINTOSH ® Sending a fax from your Macintosh ® application (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) For Mac OS ® 8.6 - 9.2 users You can send a fax directly from a Macintosh ® ap plication by doing the following: 1 Create a document in a Macintosh application.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 15 4 Click Send Fax . The Send Fax dialog box a ppears: The Send Fax dialog box has two list boxes. The left box sh ows all the previously Stored Fa x Numbers and the right box shows the Destination Fax Numbers as you select them.
7 - 16 USING YOUR MACHINE WITH A MACINTOSH ® For Mac OS ® X users You can send a fax directly from a Macintosh ® ap plication by doing the following: 1 Create a document in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from p ull-down menu.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 17 4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax nu mber in the Input Fax Numbers box, and then click Print . If you want to send a fax to more than one number, click Add after entering the first fax number.
7 - 18 USING YOUR MACHINE WITH A MACINTOSH ® Drag a vCard fr om the Mac OS ® X Address Book application 1 Click Address Book button. 2 Drag a vCard from the Mac OS ® X Address Book app lication to the Destination Fax Numbers field. When you are finished addr essing your fax, click Print .
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 19 ■ The vCard used must contain a work fa x or home fax number. ■ When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number sto red in the Mac OS ® X Address Book for the selected category will be used.
7 - 20 USING YOUR MACHINE WITH A MACINTOSH ® Using the Brother TWAIN scanner driver with your Macintosh ® The Brother software includes a T WAIN Scanner driver for Macintosh ® . You can use this Ma cintosh ® TWAIN Scanner driver with any applications that support the TWAIN specifications.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 21 Scanning an image in to your Macintosh ® You can scan a whole page — OR — scan a portion after prescanning the do cument. Scanning a whole page 1 Place the original face up in the ADF, or face down o n the scanner glass.
7 - 22 USING YOUR MACHINE WITH A MACINTOSH ® PreScanning an image PreScanning allows you to scan an im age quickly at a low resolution. A thumbnail version will ap pear in the Scanning Area . This is only a preview of the image, so you c an see ho w it will look.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 23 Settings in th e Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution.
7 - 24 USING YOUR MACHINE WITH A MACINTOSH ® Color Type Black & White —Set the image type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion) —is used for documents with photo graphic images or graphics.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 25 Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7.25 × 10.
7 - 26 USING YOUR MACHINE WITH A MACINTOSH ® Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brothe r TWAIN Scanner dr iver offers 100 Brightne ss levels (-5 0 to 50). The default value is 0, representing an ‘average’ setting.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 27 Using Presto! ® PageManager ® Presto! ® PageManager ® is application software for manag in g the documents in your computer. Sin ce it is compatible with most image editors and word processing programs, Presto! ® Page Ma nag er ® gives you unmatch ed control over your computer files.
7 - 28 USING YOUR MACHINE WITH A MACINTOSH ® System requirements ■ PowerPC processor ■ System 8.6, 9X, 10.1/10.2.1 or greater ■ CD-ROM drive ■ Hard disk drive with at leas t 120 MB of free disk spa ce Recommended: ■ 8-bit color or higher video adapter.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 29 Using ControlCenter2.0 (For Mac OS ® X 10.2.1 or greater) ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequen tly used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications.
7 - 30 USING YOUR MACHINE WITH A MACINTOSH ® How to turn off the AutoLoad feature in ControlCenter2.0 The icon will appear on the menu bar. To o pen ControlCenter2.0 window, click on the icon and select Open . If you do not want ControlCenter2.0 to run automatically each time the computer is started; 1 Click on ControlCenter2.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 31 SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/ editor application.
7 - 32 USING YOUR MACHINE WITH A MACINTOSH ® COPY COPY — allows you to use the PC and any printer driver for enhanced copy operations. You c an scan the pag e on the machine and print the copies us.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 33 SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. Image (example: Apple PreView) Scan to Image feature allows you to scan an image directly into your graphics application for image ed iting.
7 - 34 USING YOUR MACHINE WITH A MACINTOSH ® To change the destination application, select the appropriate application from the Target Application pull down list.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 35 OCR (Word Pro cessing program) Scan to OCR converts the gra phic pa ge imag e dat a in to te xt which can be edited by any word processor program.
7 - 36 USING YOUR MACHINE WITH A MACINTOSH ® E-mail Scan to E-mail feature allows you to scan a docume nt to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail ap plication or attachment file type, click on the button while hold ing down the Ctrl key and select Software Button .
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 37 File attachments You can choose from th e following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-do wn list the type of file you want the scanned images to be saved in.
7 - 38 USING YOUR MACHINE WITH A MACINTOSH ® File Scan to File button allows you to scan an image and save it in a specific file type to any directory on you r hard disk.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 39 CUSTOM SCAN There are four buttons from which you can set your own preference s and configuration to fit yo ur required usage for scanning. To configure a button, click o n the button while holding down the Ctrl key, and the configuration window will appear.
7 - 40 USING YOUR MACHINE WITH A MACINTOSH ® Customizing a user-defined button To configure a button, click o n t he button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configu ration.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 41 Scan to OCR: In the General tab You can enter up to 30 cha racters in the Name for Custom field. This name will appea r as the button name.
7 - 42 USING YOUR MACHINE WITH A MACINTOSH ® Scan to E-mail: In the General tab You can enter up to 30 char acters in the Name for Custom field. This name will appea r as the button name.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 43 Scan to File: In the General tab You can enter up to 30 cha racters in the Name for Custom field. This name will appea r as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
7 - 44 USING YOUR MACHINE WITH A MACINTOSH ® COPY The Copy buttons (1-4) can be customized to allow yo u to take advantage of the features built in to the Brother printer drivers to do advanced copy functions such as N-in- 1 printing.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 45 Before finishing the Copy bu tton configuration, you must set the Printer . Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog windo w will open.
7 - 46 USING YOUR MACHINE WITH A MACINTOSH ® DEVICE SETTINGS (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) In this section you c an configure the machine setting by clicking the button. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window in which you can configure the machine setting menus.
USING YOUR MACHINE WITH A MACINTOSH ® 7 - 47 MFC Remote Setup (Mac OS ® X) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) The MFC Remote Setup application allows yo u to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh ® .
7 - 48 USING YOUR MACHINE WITH A MACINTOSH ® Apply This uploads the data to the MFC, but does not exit the remote setup application. Print This command prints the selecte d items on the MFC. You can not print the data until it is upload ed to the MFC.
NETWOR K SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ON LY) 8 - 1 8 To use the machine as a Network Scan ner, the NC-9100h Network board should be insta lled into the machine (MFC-8840DN standard) and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server).
8 - 2 NETWORK SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro, follow the steps below.
NETWOR K SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ON LY) 8 - 3 2 Click the Network Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your PC. < Specify your machine by address Enter the IP address of the machine in the IP Address fie ld.
8 - 4 NETWORK SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 3 Click the Scan To Button tab in the dialog box and e nter your PC Name in the Display Name field. The machine's LCD displays the name you enter. Default setting is your PC Name.
NETWOR K SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ON LY) 8 - 5 Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your origina l will be scanned and sent directly to the PC you designa ted on your network. ControlCenter2.
8 - 6 NETWORK SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) Scan to E-mail (E-mail server) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) When you select Scan to E-mail (E-mail server) you can scan a black and white or color original an d send it directly to an E-mail address from the machine.
NETWOR K SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ON LY) 8 - 7 Scan to Image When you select Scan to Image your original will be scanned and sent directly to the PC you designated o n your network. ControlCenter2.0 will activate the default graphics applicatio n on the designated PC.
8 - 8 NETWORK SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) Scan to OCR When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network.
NETWOR K SCANNING (WINDOWS ® 98/98SE/ME/2000 PROFESSIONAL AND XP ON LY) 8 - 9 Scan to File When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format tha t you have configured in ControlCenter2.
9 - 1 BROTHER NE TWORK PC-FAX SOFTWARE 9 To use the MFC as a Network PC-FAX, the NC-9100h Network board should be installed into the MFC (MFC-8840DN standard) and configured with TCP/IP and mail serv er settings if you use Scan to E-mail (E-mail server).
BROTHER NETWORK PC-FAX SOFTWARE 9 - 2 2 Check Enable bo x. This software can be used in a network environmen t and with a locally connected machine. It is impo rtant that when used in a network environment the Ne twork PC Fax is set to enable.
9 - 3 BROTHER NETWORK PC-FAX SOFTWARE Extra options in Address Book When the Enable Network PC-FAX option is selected, three additional options appear in the address b ook contact window. 1 In the Address Book dialog box, click the icon to add a member.
BROTHER NETWORK PC-FAX SOFTWARE 9 - 4 Using the Brother Network PC- FAX software The Brother Network PC-FAX featu re allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on you r PC, and then send it as a Network PC-FAX.
9 - 5 BROTHER NETWORK PC-FAX SOFTWARE 2 To send an E-mail from Brother Network PC-FAX you can either enter the E-mail address in the To: f ield or in the display for Facsimile Style using the PC keyboard or select the member from the Address Book. The member must have E-mail selecte d as the chosen destination for th at member.
INDEX I - 1 Index C ControlCenter2.0 ................. 4-1 ControlCenter2.0 for Macintosh ......................................... 7-29 D drivers printer ............................... 2-1 TWAIN Compliant ............ 3-8 Windows ® printer ........
These machines are made for use in the USA and CANAD A only . We cannot recommend using them ov erseas because it ma y violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a v ailable in f oreign countries.
Un punto importante, dopo l’acquisto del dispositivo (o anche prima di acquisto) è quello di leggere il manuale. Dobbiamo farlo per diversi motivi semplici:
Se non hai ancora comprato il Brother MFC-8840D è un buon momento per familiarizzare con i dati di base del prodotto. Prime consultare le pagine iniziali del manuale d’uso, che si trova al di sopra. Dovresti trovare lì i dati tecnici più importanti del Brother MFC-8840D - in questo modo è possibile verificare se l’apparecchio soddisfa le tue esigenze. Esplorando le pagine segenti del manuali d’uso Brother MFC-8840D imparerai tutte le caratteristiche del prodotto e le informazioni sul suo funzionamento. Le informazioni sul Brother MFC-8840D ti aiuteranno sicuramente a prendere una decisione relativa all’acquisto.
In una situazione in cui hai già il Brother MFC-8840D, ma non hai ancora letto il manuale d’uso, dovresti farlo per le ragioni sopra descritte. Saprai quindi se hai correttamente usato le funzioni disponibili, e se hai commesso errori che possono ridurre la durata di vita del Brother MFC-8840D.
Tuttavia, uno dei ruoli più importanti per l’utente svolti dal manuale d’uso è quello di aiutare a risolvere i problemi con il Brother MFC-8840D. Quasi sempre, ci troverai Troubleshooting, cioè i guasti più frequenti e malfunzionamenti del dispositivo Brother MFC-8840D insieme con le istruzioni su come risolverli. Anche se non si riesci a risolvere il problema, il manuale d’uso ti mostrerà il percorso di ulteriori procedimenti – il contatto con il centro servizio clienti o il servizio più vicino.
