Manuale d’uso / di manutenzione del prodotto Okifax 5780 del fabbricante OKI
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5780 _ 5980 . tif User’s Guide P/N 59336802.
| OKIF AX 5 7 80/5980 2 Document Title and Part Number OKIF AX 5780/5980 User ’ s Guide P/N 59336802 Disclaimer Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors or omissions beyond its control.
| User’s Guide: English 3 Cont ents Help and Helpful Hints ...................................... 11 Help Key .............................................................................. 1 2 Help List ..............................................
| OKIF AX 5 780/5980 4 Selecting Functions and Settings ....................... 53 Navigating the Function Menu ........................................... 5 4 Primary Menu Functions ..................................................... 5 4 Using the Help Key .
| User’s Guide: English 5 Connecting to a PBX ........................................................... 7 7 Entering a PBX Dial Prefix ............................................... 7 8 Clearing the PBX Dial Prefix ...............................
| OKIF AX 5 780/5980 6 Canceling Messages Stored in Memory ......................... 1 0 7 Erasing Messages Received in Memory W ithout Printing Them ............................................................................. 1 0 7 Messages in Memory and Power Losses .
| User’s Guide: English 7 Knowing Y ou’ve Received a Confidential Fax .............. 1 4 4 Confidential Reception Report .................................... 1 4 4 Printing Confidential Faxes ............................................ 1 4 4 Deleting Confidential Faxes .
| OKIF AX 5 780/5980 8 Department Code ............................................................ 1 7 7 ECM Function ................................................................ 1 7 7 Sende r ID ..................................................
| User’s Guide: English 9 Broadcast Entry Report ..................................................... 1 9 9 Confidential Reception Report ......................................... 1 9 9 Codes Used in Reports ........................................
| OKIF AX 5 780/5980 10 Problem 9: Y ou sent a fax but it was received completely blank. . . 2 2 8 Problem 10: The image received on your machine was very poor ... 2 2 9 Problem 11: Y ou tried dialing using One-T ouch, 2-or 3-digit Speed Dial but nothing happened.
| User’s Guide: English 11 Help and Helpful Hints The Help button provides valuable information to help you operate the machine. This section summarizes the features and capabilities directly connected to saving money and time. Details for these features and capabilities are provided in other sections of this document.
| OKIF AX 5 780/5980 12 Help Key Where is the Help Key? The Help key (1) is a control panel key . Fig1_08a.eps What Does Help Do? When you press the Help key , a Help List and Function List print. The Help List is a guide for using key features of the machine.
| User’s Guide: English 13 Help List The Help List covers the items listed below . 1 Program Speed Dial Numbers 2 Program Groups 3 Sending a Fax to Multiple Locations (Broadcast) 4 Sending a Fax to .
| OKIF AX 5 780/5980 14 Saving Money Most phone services offer lower phone rates during off-peak times and for local phone connections. Y our fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with.
| User’s Guide: English 15 Control Access to Y our Machine Y ou can control access to your machine. The method you use determines the amount of access control. · A password (Department Code) must be entered or the machine cannot be used. The machine can only be used by people who have the password (Department Code).
| OKIF AX 5 780/5980 16 Saving Time Help Button Press the Help Button to print a Help List and Function Lists. These are great references to use while working with your machine. See “Help and Helpful Hints.” Speed Dial Numbers Speed Dial Numbers (One T ouch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers.
| User’s Guide: English 17 Helpful Hints Send a Fax and Save the Number If you enter a number to send a fax, and want to save it as a Speed Dial number , you can 1 Enter the number . 2 Place the document on the feeder . 3 Press Speed Dial/Search . The machine goes to the next available (not yet programmed) Speed Dial number .
| OKIF AX 5 780/5980 18 Quick Message Confirmation Report T o quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press ENTER twice. Recording Addresses and Passwords ! Be sure to record any addresses and passwords you program.
| User’s Guide: English 19 References There are four very useful reference documents that you should print and keep near your fax. These documents are very helpful when programming your machine. 1 Help and Function Lists Press Help and these lists print.
| OKIF AX 5 780/5980 20 Introduction Oki Data Web Site The Oki Data W eb Site provides the most current information available on your product. An on-line version of this document is available for viewing via Oki Data’ s W eb Site. Y ou may reach the Oki Data W eb Site at: www .
| User’s Guide: English 21 Features The machine includes the following features: · Help Button Pressing this button causes the unit to print a Help List and the Function List. · Control panel Special programming keys, a 40-key plate for pre- programmed telephone numbers, and a 10-key pad for standard dialing and programming.
| OKIF AX 5 780/5980 22 · Alphanumeric telephone directory Search for programmed telephone numbers by name. · 72-hour battery backup If power is lost, messages in memory will be saved for 72 hours. · 33.6K bps transmission rate Fast, efficient communications.
| User’s Guide: English 23 · Closed network Prevents the reception of unsolicited communications. · Large Paper Capacity 250 sheet paper cassette (universal size: legal, letter , A4). A 500 sheet optional second paper tray is available. W ith the second tray installed, the total capacity of the machine is 750 sheets.
| OKIF AX 5 780/5980 24 Getting to Know Y our Machine 1 2 3 Components Refer to the illustrations for the location of the item(s). 1 Display Panel Displays status of machine and operation in progress.
| User’s Guide: English 25 4 Manual Paper Feeder T ray Fold out for manual paper feed (bypass paper tray). Use this to feed different types of paper directly into the machine. 5 Copy Stacker Release Buttons Press these two buttons (one on each side), to gain entry to the toner/image drum area.
| OKIF AX 5 780/5980 26 1 0 Document T ray Holds documents being faxed or copied. 1 1 Document T ray Extension Pullout extension supports long pages. 1 2 Copy Stacker Holds document copies after copying process. 1 3 Copy Stacker Extension Pullout extension for supporting long documents.
| User’s Guide: English 27 1 7 AC Power Cord Socket Plug the AC power cord (supplied with the unit) into this socket. 1 8 Line Jack Jack for connection to main outside telephone line. 1 9 Back Cover Remove this cover to expose the expansion (installation) slots for certain options.
| OKIF AX 5 780/5980 28 2 3 LED Printhead This black bar is the transfer mechanism that writes received/copied information to the image drum. Clean the LED when you change the toner cartridge.
| User’s Guide: English 29 Control Panel Keys and Indicators Fig1_08.eps.
| OKIF AX 5 780/5980 30 1 Display Panel Refer to this display for instructions and information while the machine is performing operations, or when entering information or changing settings. 2 Shift Up Key Use this key to: - Move to the previously selected option in the same operational layer when programming the machine.
| User’s Guide: English 31 8 Help Key Press this key to print out Help and Function lists. 9 Resolution Key (Photo, Ex.fine, Fine, STD indicator lights) Use this key to set the desired resolution of the fax/copy after loading the document. Use the Photo setting when the original document includes half-tone images.
| OKIF AX 5 780/5980 32 1 5 Numeric Keypad These 12 keys work like the keypad on a standard telephone when dialing a telephone number . They are also used to move to another operation mode, enter numbers, letters and other characters when programming the machine, and input speed dial numbers after pressing the Speed Dial key .
| User’s Guide: English 33 2 1 Stop Key Use this key to: - Cancel the operation shown on the display . - Cancel the transmission of a fax (press twice within 3 seconds). - Cancel an alarm (Alarm indicator light illuminates). - Return to higher operational layers when programming the machine.
| OKIF AX 5 780/5980 34 One- T ouch Keypad Use these keys for quick, one-touch dialing and the programming of other machine operations. In addition to the ability to assign telephone numbers (up to 40 digits each) to a One-T ouch key , alphanumeric names of up to 15 characters in length can be registered (T elephone Directory).
| User’s Guide: English 35 Alphabet Keys (One- T ouch keys #1 -2 7 , except #20) When programming the Sender ID and Location ID, use these keys to enter alphabet characters. Unique Key (One- T ouch key #20) Use the same as the “0” of a 10-keypad.
| OKIF AX 5 780/5980 36 Plus Key (One- T ouch key #39) For all featur e set configurations: This key is used for chain dialing. Each fax number entered or programmed into the machine can be up to 40 digits long.
| User’s Guide: English 37 One- T ouch K eys, Second Panel ! The second panel of One-T ouch keys is available only with the OKIF AX 5980. Accessing T o access the second panel of One-T ouch keys (41-80), grasp the latch at the bottom of the keypad and lift up on the main panel, swinging it up and to the right.
| OKIF AX 5 780/5980 38 Signal T ones The machine emits sounds to identify specific conditions. One Short Beep This is the Key Select T one. Y ou hear it every time a key is pressed. Three Short Beeps This an Error T one. Y ou hear it when an inappropriate key is pressed.
| User’s Guide: English 39 Installation · Setting Up Y our Fax Machine Installing the T oner Cartridge Attaching the Document Stacker Connecting to the T elephone Line Connecting Optional External .
| OKIF AX 5 780/5980 40 Safety Installation Hints · Install your fax machine in a dust-free location away from direct sunlight. · Do not plug your fax machine into a power source shared by equipment that produces electrical noise (e.g., air conditioners).
| User’s Guide: English 41 Operation and Maintenance · Use a dry cloth to clean the control panel and the main body of the unit. · Aside from the instructions specifically mentioned in this document, your fax machine is not user serviceable. Do not attempt to service the machine or lubricate moving parts by yourself.
| OKIF AX 5 780/5980 42 Emergency First Aid · If toner is swallowed Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac (follow manufacturer ’ s instructions). Seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious.
| User’s Guide: English 43 Unpacking Remove contents from the carton. Be sure that all the items listed below are included. ! If any items are missing, contact Oki Data immediately. Keep your packing materials and carton in case you need to ship or transport the unit.
| OKIF AX 5 780/5980 44 Setting Up Y our Fax Machine 1 Lift up on the document tray and swing it up and out of the way . Fig4_02.eps 2 Press the release buttons (1) located on both sides of the copy stacker .
| User’s Guide: English 45 3 Move aside the protective sheet and grasp the image drum cartridge, then lift it out. ! Caution: Do not touch the green drum surface! Fig4_04.eps 4 Grasp the protective sheet and pull it out. Fig019.eps 5 Put the image drum cartridge back into place.
| OKIF AX 5 780/5980 46 Installing the T oner Cartridge 1 Lift out the toner well cover and discard. Fig4_07a.eps ! W arning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner , see the Safety guides at the beginning of this section.
| User’s Guide: English 47 5 Push the lock lever in the direction of the arrow until it stops. Fig4_11.eps 6 Close the copy stacker and document tray .
| OKIF AX 5 780/5980 48 Attaching the Document Stacker Attach the document exit stacker on the back of the machine using the latching mechanism provided. 5759_7.eps Connecting to the T elephone Line 1 Insert one end of the telephone cord into the LINE jack in the back of the machine.
| User’s Guide: English 49 Connecting Optional External Devices Handset If you purchased an external handset option with your fax machine, follow these instructions to install it. 1 Plug in one end of the handset cord into the handset and the other end into the jack on the front of the cradle.
| OKIF AX 5 780/5980 50 Answering Machine Refer to “Connecting an External T elephone.” ! Y ou must have the T AD mode feature turned on for an answering machine to work with your fax machine. See “Setting Basic Features, Setting the Answering Mode.
| User’s Guide: English 51 ! If you are receiving a document created on legal-size paper , the document will be reduced to fit on letter size paper . The vertical length of the received page image is automatically reduced to fit on the paper loaded, down to 75% of the original length.
| OKIF AX 5 780/5980 52 1 Pull out the paper tray (1). Fig_01.eps 2 Adjust the paper guides ( a ) to the width of your paper . Set the left guide all the way to the left. Set the right guide to the marker for the size you’re using. 3 Lift up the paper length adjustment guide ( b ) and set it to the length of your paper .
| User’s Guide: English 53 Selecting F unctions and Settings c a b The display ( a ) and navigating keys ( b ) on the control panel simplify setting your machine’ s functions. Press Menu/Exit ( c ) to access the menu. The machine functions are organized in a menu structure.
| OKIF AX 5 780/5980 54 Navigating the Function Menu The menu is set up in a multilevel structure of functions, options, and settings. A function can include a number of options and settings. For example, Polling TX/RX includes 2 options—Polling TX and Polling RX.
| User’s Guide: English 55 Using the Help Key T o see how the menu is organized, press HELP (1) . Y our machine prints Help and Function Lists, which provide instructions for accessing menu items. These are helpful when you are setting your machine’ s features.
| OKIF AX 5 780/5980 56 Using Step Access T o navigate through the various functions step by step, use the navigation keys. 5759_NA V .eps Press the MENU/EXIT key to · activate the function menu mode · exit the function menu mode and return to standby state.
| User’s Guide: English 57 Using Speed Access If a function has a speed access number , type in the number at the menu display prompt to access the function. Speed access numbers must be entered in two-digit format (for example, 00 or 99). A list of speed access numbers follows this section.
| OKIF AX 5 780/5980 58 Speed Access Numbers There are seven types of speed access numbers. Clock Adjustment ID/Password Programming Machine Settings Dial Options Incoming Options Report Options LAN Options The speed access numbers and their assigned functions are listed in the following sections.
| User’s Guide: English 59 Machine Settings 10 Auto Answer Mode 1 1 Monitor V olume 12 Buzzer V olume 13 User Language 14 Remote Diagnosis 15 TX Mode Default 16 No T oner Memory Receive 17 Memory Fu.
| OKIF AX 5 780/5980 60 Dial Options 40 Redial Tries 41 Redial Interval 42 Auto Start 43 Dial T one Detect 44 Busy T one Detect 45 MF/DP 46 Pulse Dial Rate * 47 Pulse Make Ratio * 48 Pulse Dial T ype .
| User’s Guide: English 61 LAN Options (for Internet Fax) 80 Auto T ray SW 81 Paper Size Check 82 LAN Print T .O. 83 POP Interval 84 DELET POP MSG. 85 Time Between GMT 86 T ext Print 87 Header Print 88 Coding Mode 89 EX.
| OKIF AX 5 780/5980 62 Setting Basic F eatures Setting the Language 1 Press Menu/Exit to enter the menu. 2 Using the numeric keys (0-9), enter speed access number 13. 3 Select the language you want to appear on the display panel. 4 Press Menu/Exit to return to standby mode.
| User’s Guide: English 63 Setting Y our Fax Machine’s ID Fax machines must identify the sender (Sender ID) and the sender ’ s telephone number (TSI/CSI) on each page of every fax sent. ! Important: Programming this information into your fax machine is required by law in the United States.
| OKIF AX 5 780/5980 64 Setting the Answering Mode Procedure 1 Press Menu/Exit to enter the menu. 2 Input speed access no. 10 (Auto Answer). 3 Press or to select the desired mode.
| User’s Guide: English 65 Auto Receive Mode [F AX] Y our machine is connected to a telephone line r eserved only for fax communication. This is the factory setting. Y our machine assumes all incoming calls are fax messages and automatically receives all incoming fax messages.
| OKIF AX 5 780/5980 66 T elephone Answering Device Mode [T AD] Y ou have an external, optional answering machine connected to your fax machine. In this mode, your machine detects whether an incoming call is a fax or voice call. If it is a fax call, your machine receives the fax.
| User’s Guide: English 67 Forwarding Mode [FWD] All fax communications are r eceived into memory , then forwar ded to another telephone number . When set to this mode, the machine receives all fax communications into memory , and then automatically sends the messages to the telephone number programmed into the Call Forwarding function.
| OKIF AX 5 780/5980 68 Dial and Incoming Call Parameter Settings These settings allow you to control the way your machine dials telephone numbers and receives incoming calls. Setting these functions before beginning use of your machine will make your fax communications more efficient.
| User’s Guide: English 69 Auto Start Speed Access no. 42. W ith this function set to ON , the machine automatically begins dialing as soon as a location is selected by pressing a One-T ouch key or by entering another Speed Dial number . There is no need to press the Start key .
| OKIF AX 5 780/5980 70 T one (MF) Duration ! This setting can only be changed by an Authorized Service T echnician. Speed access no.49 If the machine is set to the MF dialing method, this function controls the duration of the tones used for dialing. T one duration varies by country .
| User’s Guide: English 71 FLASH/EARTH/NORMAL ! This setting can only be changed by an Authorized Service T echnician. Speed access no. 51 This function sets the type of PBX line your machine is connected to (if your machine is connected to a PBX). A vailable settings are NORMAL (N) , flash (F) and earth (E).
| OKIF AX 5 780/5980 72 Incoming Call Parameters Incoming Ring Speed access no. 60 This function enables the machine to emit a soft ringing sound (through the machine’ s built-in speaker) when a call is received. If the function is set to OFF , the machine DOES NOT not emit a ringing sound during incoming calls.
| User’s Guide: English 73 Continuous T one Speed Access no. 63 When this function is set to ON, a completion tone is emitted at the end of receiving a fax. Pressing the Stop key turns off the tone. A vailable settings are ON and OFF . OFF is the default setting.
| OKIF AX 5 780/5980 74 Other Basic Parameters Monitor V olume Speed Access no. 11 The machine is equipped with a speaker for monitoring operations. This function provides a 5-level audio adjustment of the speaker . A vailable settings are OFF , Low , Mid , High-Mid, High.
| User’s Guide: English 75 Paper-Size Setting The machine can support two different paper settings (when the 2nd-Tray option is installed). 1’ST Paper Size Speed Access no. 25 Sets the size of the paper loaded in the standard (built-in) paper tray .
| OKIF AX 5 780/5980 76 Backup File TX Speed Access no. 33 This feature lets you set up your machine to automatically send a copy of every fax it sends or receives to a predetermined number .
| User’s Guide: English 77 Connecting to a PBX Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally (for example, in a company). When dialing a telephone number , if a prefix (access) number is required to open an outside line, the line is connected to a PBX.
| OKIF AX 5 780/5980 78 Entering a PBX Dial Prefix 1 Press Menu/Exit to enter Menu. 2 Input speed access no. 50 (PBX Line). W ait. 3 Press or to select ON or OFF setting. Press Enter . 4 Press until you reach Dial Prefix. Press Enter* . 5 Input the digit(s) normally dialed to obtain an outside line from the PBX.
| User’s Guide: English 79 Programming Speed Dial Numbers T ypes of Speed Dials There are four types of spaces: · One-T ouch Speed Dial · 2-Digit Speed Dial · 3-Digit Speed Dial · Group Dial ! Each fax number that you enter or program into your machine can be up to 40 digits long.
| OKIF AX 5 780/5980 80 One- T ouch Speed Dials For quick and easy faxing operations, you can store telephone numbers in the machine’ s memory and send documents to a fax number by pressing a single key . The total number of stored telephone numbers varies by model.
| User’s Guide: English 81 Y our fax machine is equipped with one-touch keys. The total number of one-touch keys varies by model. · 40 (Model 5780) · 80 (Model 5980, using the second hidden panel).
| OKIF AX 5 780/5980 82 2- or 3-Digit Speed Dials In addition to one-touch speed faxing, you can program an additional xxx numbers for 2- or 3-digit entry faxing. where xx = 100 (Model 5780) 150 (Model 5980) 2-Digit Speed Dial Numbers These are the remaining spaces up to 99.
| User’s Guide: English 83 Programming Instructions T o program your speed dial numbers, follow these instructions. Programming speed dial numbers has two steps.
| OKIF AX 5 780/5980 84 Primary T elephone Number (LOC#) This is the main number . The main number can be up to 40 characters long. Alternat e T elephone Number (AL T#) If the main number is busy or does not answer , the machine automatically dials this alternate number .
| User’s Guide: English 85 Program the Information T o enter the information for each speed dial number, use one of the following input methods. · Other Keys · Numeric Keypad · One-T ouch Keypad Other Keys These keys are used in the programming process.
| OKIF AX 5 780/5980 86 One- T ouch Keypad The One-T ouch keypad is arranged like a standard keyboard for quick touch typing of names, Sender and Location ID.
| User’s Guide: English 87 See next page. 4.
| OKIF AX 5 780/5980 88 Programming a Speed Dial ! Print the T elephone Directory before you begin programming. This provides a reference of the speed dial numbers already programmed. See “Reports, T elephone Directory .” Be sure to write the name for any Speed Dial numbers you program on the One T ouch Sheet(s).
| User’s Guide: English 89 5 Input the telephone number (LOC #). Press Enter . 6 Input a name if desired (up to 15 characters). Press Enter . 7 Input alternate telephone number (AL T#) [if desired]. Press Enter . 8 Select Communication Speed , press Enter .
| OKIF AX 5 780/5980 90 Clearing a Speed Dial ! Print the T elephone Directory before you begin clearing. See “Reports, T elephone Directory .” This provides a reference of the speed dial numbers already programmed. There are three ways to clear a speed dial number .
| User’s Guide: English 91 Basic F axing · Y our machine can transmit documents with normal wear (staple holes, letter folds and minor corner folds). · If you are not sure how a document will fax, first make a copy on your machine. Load the document (face down) and press the Copy .
| OKIF AX 5 780/5980 92 Single Page Specifications Also see “Basic Faxing, Document Guidelines, General.” Width Minimum 5.8 inches (148 millimeters) Maximum 8.
| User’s Guide: English 93 1 Adjust the document guides ( 1 ) to the width of the paper you are using. Fig_01.eps 2 Neatly stack your documents, then insert them face down into the document feeder . Adjust the document guides for a snug fit. Fig2_35.
| OKIF AX 5 780/5980 94 3 The machine grips the documents, and pulls in the bottom page. 4 If necessary , use the T ype of Original (Contrast) and Resolution keys to adjust for the best possible image quality . 5759_quality .eps 5 Y our documents are now ready for faxing or copying.
| User’s Guide: English 95 Sending a Fax Y ou may send a fax to a single location or to multiple locations. This section describes faxing to a single location. There are two ways to send one fax to multiple locations using one fax session: group fax or broadcast fax.
| OKIF AX 5 780/5980 96 Using a One- T ouch Speed Dial Key Press the One-T ouch key you have programmed. Fig1_08a.eps Using 2- or 3-digit Speed Dial 1 Press the Speed Dial/Search key . 2 Enter the Speed Dial number (2 or 3-digit) using the numeric keypad.
| User’s Guide: English 97 Using the Search Function 1 Press the Speed Dial/Search key . The display will show ENTER 1’ST CHAR. 2 Using the One-T ouch key , enter the first letter of the name of the location you want to transmit to. 3 Repeatedly press to scroll through the list of location IDs beginning with the selected letter .
| OKIF AX 5 780/5980 98 Rejecting Unsolicited Fax Messages Closed Network Speed Access 21 If closed network is on, your machine will ONL Y accept faxes from numbers programmed as Speed Dial Numbers. This keeps out unwanted faxes (such as advertising).
| User’s Guide: English 99 Power Failures A battery in your fax machine prevents the loss of data stored in memory at the time of a power outage. T ypical memory-backup time with a fully charged battery is 72 hours. If data is in memory when power is restored, the machine continues operations from the point when power was lost.
| OKIF AX 5 780/5980 100 Display Messages Here are some of the messages you may see during a typical fax transmission. (location) The remote location’ s Personal ID, TSI/CSI, Location ID or the telephone number you entered will identify the location during transmission.
| User’s Guide: English 101 Basic Faxing Situations Real- Time Dialing Occasionally you may want to dial numbers in real time, one digit at a time. Press the Hook key on your control panel to open a telephone line. Y ou will hear a dial tone. Enter the number .
| OKIF AX 5 780/5980 102 Stopping a T ransmission T o stop a transmission while it is in progress: 1 Press the Stop key twice. The display shows STOPPED. 2 If documents are stuck partway through the document feeder , you may see a R EL O AD DOCU M ENT message on the display .
| User’s Guide: English 103 No Paper Reception When your machine runs out of paper: · A NO P AP ER, R EPL ACE P AP ER message appears on the display . · The machine continues to receive faxes in memory . · Any messages received in memory are printed when the paper is replaced.
| OKIF AX 5 780/5980 104 Receiving Faxes to Memory When your machine is set to Memory Reception Mode (MEM), it receives data into memory without printing and displays M SG. IN MEMORY . See “Setting Basic Features, Setting the Answering Mode, Memory Reception Mode.
| User’s Guide: English 105 When Are Memory Messages Printed? When messages are received into memory , they will print when · paper is replaced, if the machine ran out of paper · you request them,.
| OKIF AX 5 780/5980 106 Active Memory Files Report This report provides a list of all messages stored in your machine’ s memory , including documents waiting for transmission and documents which have been received and not yet printed.
| User’s Guide: English 107 Printing Messages Stored in Memory 1 Press Menu/Exit to enter Menu. 2 Press to select Print from Memory . Press Enter . 3 Press to select Print Memory Msg. Press Enter . ! If a memory reception password has been set, enter the 4-digit password.
| OKIF AX 5 780/5980 108 Messages in Memory and Power Losses A battery in your fax machine prevents the loss of data stored in memory at the time of a power outage. T ypical memory-backup time with a fully charged battery is 72 hours. If data is in memory when power is restored, the machine continues operations from the point when power was lost.
| User’s Guide: English 109 Dual Access Y our fax machine’s dual access feature allows you to load and prepare to transmit a document while it is receiving or sending another fax from memory . This feature increases your productivity and reduces the time you spend waiting for other operations to finish.
| OKIF AX 5 780/5980 110 What Y ou Can Do W hile Sending a Fax After your fax machine has finished scanning a document into memory and while it is transmitting from memory , you can: 1 Make copies. 2 Load another document and prepare it for transmission.
| User’s Guide: English 111 What Y ou Can Do W hile Receiving a Fa x While your machine is receiving a fax, you can: 1 Load another document and prepare it for transmission. Y ou can continue to load documents as long as memory is available in your machine.
| OKIF AX 5 780/5980 112 Making Copies Y our machine can be used as a convenience copy machine. It can produce up to 99 copies at one time. There are two copy stacker capacities. · 250 sheets for face-down copies · 10 sheets for face-up copies Documents fed through the automatic document feeder print at 600 dpi.
| User’s Guide: English 113 Manual Paper Feeder Use the manual paper feeder to make a copy on paper different from the paper loaded in the paper tray .
| OKIF AX 5 780/5980 114 Face Up Stacking/Face Down Stacking ! If the lever is set for face up, faxing is disabled. The machine can process copies in two ways. · stacked with printed side up (Face Up) or · stacked with print side down (Face Down) The position of the lever determines how the copies are stacked.
| User’s Guide: English 115 Sending a F ax to Multiple Locations ! Individual destination numbers included as part of either method may be saved (programmed) into your fax machine as One-T ouch or 2- or 3–digit Speed Dial numbers. These saved (programmed) numbers must exist before sending a fax.
| OKIF AX 5 780/5980 116 Group Fax A group fax is a fax sent to several locations. A group fax is meant to be repeated. The group is a collection of fax numbers to which you regularly or repeatedly send communications. This set of numbers is saved (programmed) into the machine.
| User’s Guide: English 117 Group Faxing What is a Group Fax? If you often send a fax to many fixed locations, setting up these locations as a group will save time. A group fax is a fax sent to several locations. A group fax is meant to be repeated.
| OKIF AX 5 780/5980 118 Programming a Group ! The locations you use to create a group MUST BE programmed as One-T ouch, 2-digit, or 3-digit Speed Dials before you create a group. Refer to “Programming Speed Dial Numbers.” Print the Group Directory Report before programming a Group.
| User’s Guide: English 119 Deleting Groups ! Print the Group Directory Report before deleting a Group. This report is a reference of group numbers already programmed. See “Reports.” Y ou can delete an entry in a group, several entries, or the entire group.
| OKIF AX 5 780/5980 120 Sending a Fax to a Group 1 Load your documents. 2 Press the Menu / Exit key . 3 The display will show: MENU 1>GROUP TX 2 DELA YED T X 3 DELA YED BA T CH T X 4 Press the Enter key . 5 A list of groups will be displayed. 6 Y ou may select one group or multiple groups.
| User’s Guide: English 121 Finding a Group Scrolling Press or to scroll the group you want to send to. If you are sending to one group, press the Enter key . or If you are sending to multiple groups, scroll through the list and select each group you want to send to.
| OKIF AX 5 780/5980 122 Finding a Group Name Y ou can find a group name by using the · Group Directory Report · Speed Dial/Search If you do not know the name of the group · use the Group Directory Report or · Press Speed Dial/Search key twice. Then scroll through the list.
| User’s Guide: English 123 Using Speed Dial/Search The Speed Dial/Search key allows you to access an alphabetical list of the Speed Dial and Group names programmed into your machine. T o search, press the Speed Dial/Search key . If you know the name of the group, use the first letter of the name of the group to search.
| OKIF AX 5 780/5980 124 Broadcasting What is a Broadcast Fax? A broadcast fax is a fax sent to several locations. A broadcast fax is a one-time event (not meant to be repeated). The broadcast, a collection of destination numbers [where the fax is going to], IS NOT saved (programmed) into the machine.
| User’s Guide: English 125 Sending a Broadcast Fax 1 Load the document. 2 Enter the programmed location. Use a One-T ouch key , 2- or 3– Digit Speed Dial, Group Directory , or enter a number on the numeric keypad. 3 Press Enter . 4 Repeat Steps 2 and 3 until all locations for the broadcast are input.
| OKIF AX 5 780/5980 126 Deleting a Location from a Broadcast Fax T o delete a location from a broadcast fax (after Step 4 of the previous section, “Sending a Broadcast Fax”), follow these steps. 1 Press Enter . 2 Press . 3 Press Enter . 4 Press or to move the cursor to the location name.
| User’s Guide: English 127 Advanced Operations The advanced operations are: · Delayed Faxing Delayed Fax Transmission Delayed Batch Transmission · Priority Transmissions · Confidential Faxes · .
| OKIF AX 5 780/5980 128 Delayed Fax vs. Delayed Batch A delayed fax transmission is one fax sent to one location, group, or broadcast, at a time and date specified by you. A delayed batch transmission is a little more complicated. In a delayed batch transmission, faxes to a single location are not sent until a specified time.
| User’s Guide: English 129 Delayed Faxing What is Delayed Faxing? Delayed Faxing allows you to send documents at a specified time and date. It frees you from having to manually start the transmission. Y ou can scan the document and store the data in memory .
| OKIF AX 5 780/5980 130 Sending a Delayed Fax 1 Load the document(s). 2 Press Menu/Exit to enter Menu. 3 Press or to access Delayed TX . Then press Enter . 4 Press or to move between date and time settings, and or to move between columns.
| User’s Guide: English 131 Canceling Delayed T ransmissions T o cancel a delayed transmission before it is sent: 1 Press Stop . 2 The display shows Communication Cancel . 3 The display shows Location ID or T el. No. of the delayed transmissions currently programmed in the machine.
| OKIF AX 5 780/5980 132 Delayed Batch T ransmission In a delayed batch transmission, all faxes to a single location are held until a specified time. The specified time is a daily event (the faxes are sent at the same time every day). Imagine that your fax machine is located in the main office, and you send faxes to your sales force.
| User’s Guide: English 133 Setting the Batch TX Time Function ! Locations used for Delayed Batch Transmission must be programmed into Speed Dial numbers 31 through 40 before the Batch TX Time may be set. 1 Press Menu/Exit to enter the menu. 2 Press to select Location Prog ram.
| OKIF AX 5 780/5980 134 Send a Fax as Part of a Delayed Batch 1 Load the document(s). 2 Press Menu/Exit key to enter the menu. 3 Press to select Delayed Batch TX. Press Enter . 4 Enter the Speed Dial number of the desired location using the assigned One T ouch key or the numeric keypad.
| User’s Guide: English 135 Canceling Delayed Batch T ransmissions T o cancel a delayed transmission before it is sent: 1 Press Stop . 2 The display shows Cancel Communication . 3 The display shows Location ID or T el. No. of the delayed transmissions currently programmed in the machine.
| OKIF AX 5 780/5980 136 Priority T ransmission When you need to send a document immediately , use priority transmission. W ith priority transmission, your urgent fax is processed before anything else.
| User’s Guide: English 137 Confidential Faxes Facsimile machines are often located in open areas where anyone can look through the messages received. The confidential fax feature controls access to faxes. A confidential fax is a fax sent or received to the secured memory of a machine.
| OKIF AX 5 780/5980 138 Programming Personal (Confidential) Mailboxes Speed access no. 04. A personal (confidential) mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox. For your machine, the address is the number (1 to 16) of the mailbox.
| User’s Guide: English 139 Creating a Personal (Confidential) Mailbox 1 Press Menu/Exit to enter the Menu. 2 Input speed access number 04, wait. 3 Enter the personal box number (1-16). Press Enter . This is the address. 4 Press or to select Confidential.
| OKIF AX 5 780/5980 140 Changing a Password Speed access no. 04. ! A mailbox must be empty before it can be modified or closed. T o change a password: 1 Press Menu/Exit to enter Menu. 2 Input speed access no. 04. W ait. 3 Enter the number of the personal mailbox to be modified.
| User’s Guide: English 141 Closing a Mailbox Speed access no. 04. ! A mailbox must be empty before it can be closed. T o close a mailbox: 1 Press Menu/Exit to enter Menu. 2 Input speed access no. 04. W ait. 3 Enter the number of the personal mailbox you are working with.
| OKIF AX 5 780/5980 142 Sending Confidential Faxes When a confidential fax is sent, it is received to a personal mailbox (or sub-address number). The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox.
| User’s Guide: English 143 Receiving Confidential Faxes A confidential fax is received to a personal mailbox (or sub- address number). The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox.
| OKIF AX 5 780/5980 144 Knowing Y ou’ve Received a Confidential Fax Confidential Reception Report Every time your machine receives a confidential fax, the Confidential Reception Report prints. This report lists the mailbox number(s) that received faxes.
| User’s Guide: English 145 Deleting Confidential Faxes ! Y ou must know the address and password of the confidential mailbox you wish to delete from. The Confidential Reception Report has the mailbox address. 1 Press Menu/Exit to enter Menu. 2 Press to select Print from Memory .
| OKIF AX 5 780/5980 146 Call Forwarding Y our fax machine can automatically forward incoming faxes to a predetermined number . This number may be up to 40 characters (0-9, *, #, +, Pause, Space) long. T o use forwarding, you must 1 set the forwarding number .
| User’s Guide: English 147 Set the Auto Answer Mode to FWD 1 Press Menu/Exit to enter the menu. 2 Press to select Setup. Press Enter . 3 Press to select Machine Settings. Press Enter . 4 Press to select Auto Answer mode. Press Enter . 5 Press to select FWD.
| OKIF AX 5 780/5980 148 Forward on P aper/T oner Error Y our machine can provide a backup in case it runs out of toner or paper . When a Paper/T oner Error forwarding number is programmed, and your machine runs out of paper or toner , any faxes received are forwarded to the programmed number .
| User’s Guide: English 149 Backup File TX General Information Backup File TX is User Function Setting 33. This feature lets you set up your machine automatically send a copy of every fax it sends or receives to a predetermined number .
| OKIF AX 5 780/5980 150 Program Backup Recipient The backup recipient is the fax machine to which copies of your correspondence are sent. Follow this procedure to program the Backup Recipient’ s fax machine number . 1 Press Menu/Exit to enter the Menu.
| User’s Guide: English 151 Relay Faxing What is an example of Relay Faxing? Imagine that you need to send a fax to a number of locations in another area code. W ith Relay Faxing, you (the relay initiating station) send one fax (transmission) long distance to another machine (the relay key station [hub]).
| OKIF AX 5 780/5980 152 Using Y our Machine as a Relay Initiating Station Y our machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents. Before you program your machine to initiate a relay broadcast, you must have the information listed below .
| User’s Guide: English 153 Contact Number for Relay Broadcast Report The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report.
| OKIF AX 5 780/5980 154 Relay Broadcast Report The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete.
| User’s Guide: English 155 Initiating a Relay Broadcast 1 Load the document(s). 2 Press Menu/Exit to enter Menu. 3 Press to select Relay Initiate TX. Press Enter . 4 Enter the password (4-digit number) of key relay station. Press Enter . 5 Enter two-digit numbers of remote stations.
| OKIF AX 5 780/5980 156 Using Y our Machine as a Relay K ey Station (Hub) ! OKIF AX 5980 only! Y our machine can act as the relay key station (hub), which receives the original document from the relay initiating station and then forwards the document to the destination machines.
| User’s Guide: English 157 Program the Destination Numbers Collect the contact numbers for the destination machines to which you will forward the relay fax. Each number must be programmed into your machine as a Speed Dial. See “Programming Speed Dial Numbers.
| OKIF AX 5 780/5980 158 Create the Relay Broadcast Mailbox (includes Relay Password) ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions.
| User’s Guide: English 159 7 Press the appropriate Speed Dial key(s) for the desired contact numbers. The display alternates between the Step 6 display and [Speed Dial Key Information] ENTER WHEN DONE 8 When all locations (contact numbers) are selected, press Start.
| OKIF AX 5 780/5980 160 Status of Relay Broadcast Report Y our machine [relay key station (hub)] can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report.
| User’s Guide: English 161 Printing the Relay Fax at the Hub If you set Speed Access 28, Relay Print to ON, your machine will print any relay fax it receives from a relay initiating station. T o change the setting of Relay Print (Speed Access 28): 1 Press Menu/Exit to enter the menu.
| OKIF AX 5 780/5980 162 Sending Documents Requested by Another Fax Machine (Polling T ransmission) Sometimes it is useful to simply load your documents into your fax machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your fax machine to be polled, or polling transmission.
| User’s Guide: English 163 Explanation of Polling T ransmission T ypes Feeder (Document T ray) Polling In Feeder (Document Tray) Polling, you place the document to be polled in the document tray . A remote machine will then call and collect (poll) the document.
| OKIF AX 5 780/5980 164 Memory Polling (Bulletin) In Memory Polling (Bulletin), the document to be polled is saved to a Personal (Confidential) Mailbox. Several remote machines can contact your machine and request the document. Y ou may also load several documents.
| User’s Guide: English 165 Feeder (Document T ray) Polling During Feeder (Document Tray) Polling, remote machines request (poll) documents placed in the feeder (document tray). T o set document tray polling: 1 Press Menu/Exit to enter the menu. 2 Press to select Polling TX/RX .
| OKIF AX 5 780/5980 166 Memory Polling During Memory Polling, remote machines contact your machine and request (poll) data directly from memory . Setting Memory Polling 1 Press Menu/Exit to enter the menu. 2 Press to select Polling TX/RX. 3 Press Enter to select Polling TX.
| User’s Guide: English 167 Memory Polling (Bulletin) During Memory Polling (Bulletin), remote machine(s) contact your fax machine and request (poll) documents. The documents are stored in specified personal mailboxes. The remote machine(s) continue the request(s) until all stored documents in the specified mailboxes have been retrieved.
| OKIF AX 5 780/5980 168 Create a Polling Mailbox 1 Press Menu/Exit key to enter Menu . 2 Input speed access no. 04. W ait. 3 Enter the personal box number (1-16). Press Enter . 4 Press or to select Bulletin Polling. Press Enter . 5 Repeat steps 3 and 4 until the desired number of bulletin polling mailboxes has been created (up to 16).
| User’s Guide: English 169 Set Bulletin Polling 1 Press Menu/Exit to enter the menu. 2 Press to select Polling TX/RX. Press Enter . 3 Press Enter to select Polling TX . 4 Press Enter to select Bulletin Poll (Box). 5 Input personal mailbox numbers (1-16).
| OKIF AX 5 780/5980 170 Printing Polling Documents in Memory 1 Press Menu/Exit to enter the menu. 2 Press to select Print from Memory . P ress Enter . 3 Press to select Print P ersonal Box. P ress Enter . 4 Enter the personal mailbox number (1-16) holding the document.
| User’s Guide: English 171 Dialing Another Fax Machine to Request Documents (Polling Reception) Y our machine can contact a remote fax machine and request documents from it. This is called polling or polling reception. Y our machine can poll only one machine at a time.
| OKIF AX 5 780/5980 172 Printing Faxes Polled into Memory Use this feature to · print faxes you have polled from a remote machine · print documents scanned into your machine for polling. 1 Press Menu/Exit to enter the menu. 2 Press to select Print from Memory .
| User’s Guide: English 173 Customizing F eatures and Operations Identifying Current Settings The Configuration Report is a list of current settings. Printing a Configuration Report 1 Press Menu/Exit to enter the menu. 2 Press or to select Repor t Print.
| OKIF AX 5 780/5980 174 Changing Operation Functions Before making changes, print the Configuration Report. The Configuration Report is a list of current settings. It will help you identify the features and functions you want to change. Printing a Configuration Report 1 Press Menu/Exit to enter the menu.
| User’s Guide: English 175 List of Operation Functions Remote Diagnosis Speed access no. 14. The remote diagnostics feature allows service personnel to remotely dial and service the machine. This setting should remain OFF unless a service representative has asked you to turn it ON.
| OKIF AX 5 780/5980 176 Memory Full Save Speed access no. 17 W ith features like group dialing, dialing starts after an entire document or set of documents is read into memory . Set to ON A message displays when memory becomes full and an operator time out seems likely during the dialing process.
| User’s Guide: English 177 Department Code Speed access no.19 This function controls whether or not machine operation is restricted. When set to ON (if Department ID and Department Codes have been programmed), users must enter a Department ID and password before being allowed access to the machine’ s functions.
| OKIF AX 5 780/5980 178 Pulse Dial Rate ! This setting can only be changed by an Authorized Service T echnician. Speed Access no. 46 If the machine is set to Dial Pulse, this function controls the rate of the dialing pulses (which vary by country). A vailable settings are 10 , 16 and 20 pps.
| User’s Guide: English 179 T/F Timer Prg. Speed access no. 62 When set to T/F , the machine will automatically distinguish between incoming voice and fax communications. The T/F timer controls how long the machine waits for the call to be answered before switching to F AX mode.
| OKIF AX 5 780/5980 180 Distinctive Ring Speed access no. 67 Some telephone carriers offer a service called Distinctive Ring. Distinctive Ring lets you have different numbers on one line, each with its own distinctive ring. Y ou can then use one number exclusively as a fax number without the expense of a second line.
| User’s Guide: English 181 Memory Password Speed access no. 05 This is a 4-digit numeric password used when the machine is operating in the Memory Only Reception Mode (MEM). When the machine is in this mode, and you don’t know the password, you can’t make changes or print memory data.
| OKIF AX 5 780/5980 182 Department Code Speed access no. 06 This is a 4-digit numeric password that must be entered to use the machine when it is set in the Department Code mode. Up to 99 Department Codes can be registered at one time. The Department Code is also known as the Restricted Access ID.
| User’s Guide: English 183 T o set a Department Code ! User Function 19 (Department Code) must be set to ON before the Department Code may be set. ! Be sure to record the Department Code(s). Keep the record in a safe place. If you forget the Department Code, you will need to contact a Service Dealer for assistance.
| OKIF AX 5 780/5980 184 Service Function Settings Service function settings affect the way a facsimile machine operates. If any of the following settings need to be changed, please contact the nearest OKIF AX dealer and request service. Long Document Scanning/T ransmission (Long Doc.
| User’s Guide: English 185 Repor ts Understanding Reports Y our machine provides useful reports that show the current settings, programming, and operations. Some reports print automatically after completion of operations. Refer to the reports listing below to determine which reports you may want to print.
| OKIF AX 5 780/5980 186 List of Reports Printed from the Menu · Activity Report · Active Mem. Files · Broadcast Confirmation Report (MCF) · Phone Directory · Group Directory · Configuration Rep.
| User’s Guide: English 187 Activity Report This report provides a record of your machine’ s last 50 communications. Information provided on this report includes: · The total amount of time your machine spent sending faxes and the total amount of time spent receiving faxes.
| OKIF AX 5 780/5980 188 Active Memory Files Report This report provides a list of all messages stored in your machine’ s memory , including documents waiting for transmission and documents which have been received and not yet printed.
| User’s Guide: English 189 Broadcast Confirmation Report Use this report to confirm the results of a multiple-location transmission ( broadcast). Information provided on this report includes: · The date and time at which the broadcast started. · The total amount of time used to complete the broadcast.
| OKIF AX 5 780/5980 190 T elephone Directory This report provides a complete listing of all of the telephone numbers programmed into your machine’ s Speed Dial numbers. The information includes: · The Location ID and main fax number for each One- T ouch key and 2- and 3-digit Speed Dial number .
| User’s Guide: English 191 Group Directory Report This report provides a complete listing of all of the numbers programmed into a specific group. There is a separate report for each group.
| OKIF AX 5 780/5980 192 Configuration Report The configuration report provides a list of the current operational settings of your machine. The information includes: · The current User Function settings (except for One T ouch Parameter settings, which appear in the telephone directory).
| User’s Guide: English 193 Function List The Function List is a report of the structure of the menu for your product. Use it as a reference while moving through the levels of the menu. It is NOT a report of the current menu settings. The Configuration Report provides a list of the current menu settings.
| OKIF AX 5 780/5980 194 Box Information Box Information has two reports: · Personal Box List · Relay Broadcast Entry Report OKIF AX 5980 only ! Y our machine has 16 available boxes, which are shared between several functions.
| User’s Guide: English 195 Personal Box List The Personal Box List is a status report for the 16 available mailboxes. There are four options for each mailbox: · Close This indicates that the mailbox has not been programmed. · Relay Broadcast OKIF AX 5980 only This indicates that the mailbox is programmed for a Relay Broadcast.
| OKIF AX 5 780/5980 196 Relay Entry Report ! This report is only available on the OKIF AX 5980. Y our machine can print a report of the locations programmed in a Relay Broadcast Mailbox. This report is called the Relay Entry Report. T o print the Relay Entry Report, you must know the number (01 to 16) of the Relay Broadcast Mailbox.
| User’s Guide: English 197 Message Confirmation Report This report provides information about your last single- location fax transmission or polling transmission. Information in this report includes: · The date of the communication. · The total amount of time your machine spent sending or receiving (S,R-TIME).
| OKIF AX 5 780/5980 198 Message Confirmation Report Option s Message Confirmation Report (MCF) is a very convenient feature that is often used on a daily basis to ensure that faxes were sent or arrived at the proper destinations. Use the following functions to set MCF parameters.
| User’s Guide: English 199 Power Outage Report Y our machine has a 72-hour built-in battery backup in the event of a power failure. If power is interrupted to your machine, delayed transmissions, messages received into memory or other communications may be disrupted.
| OKIF AX 5 780/5980 200 Codes Used in Reports T wo types of codes are used in reports. Result Codes Communication Codes Result Codes Result codes indicate the results of communications. BUSY The other machine’ s line was busy or there was no answer .
| User’s Guide: English 201 OK The communication was completed successfully . PUNIT This error code indicates a problem with the printing unit. Contact your service person. R_JAM A paper jam occurred in your machine while it was receiving a fax. It could not receive the entire message in memory .
| OKIF AX 5 780/5980 202 Maint enance Cleaning the Scanner Path For the best possible scanning quality , clean the paper lint and dust accumulated in the area around the contact image sensor ( a) . Open the control panel and gently wipe the area over the scanner .
| User’s Guide: English 203 Replacing the T oner Car tridge ! This machine will only operate using the toner cartridge specified for this machine. The use of any other toner will result in the display of an operation error and in machine malfunction.
| OKIF AX 5 780/5980 204 2 Press the release buttons (1) located on both sides of the copy stacker . Lift up the stacker . Fig4_02.eps 3 Pull the lock lever on the toner cartridge in the direction of the arrow . Fig4_11_a.eps ! CAUTION: When you open the top cover , you will see a label that reads: (CAUTION-HOT).
| User’s Guide: English 205 ! W arning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner , see “Installation, Safety .” 4 Carefully lift the toner cartridge out of the image drum unit.
| OKIF AX 5 780/5980 206 8 Push the lock lever (in the direction of the arrow) until it stops. Fig4_11.eps 9 Use the cleaning wipe provided with your new toner cartridge. Gently wipe back and forth across the full length of the LED array (1). Use a clean section of the wipe with each pass.
| User’s Guide: English 207 Replacing the Image Drum ! This machine will only operate using the image drum unit specified by OKI for this machine. The use of any other image drum unit will result in the display of an operation error and in machine malfunction.
| OKIF AX 5 780/5980 208 Image Drum Replacement Procedure 1 T urn off the power switch. 2 Lift up on the document tray and swing it up and out of the way . Fig4_02.eps 3 Press the release buttons (1) located on both sides of the copy stacker . Lift up the stacker .
| User’s Guide: English 209 4 Firmly lift up to disengage the drum cartridge (with its toner cartridge), then lift it out. W rap it in the packaging materials fr om your new image dr um cartridge, and discard it. ! Please abide by local laws when disposing of an image drum cartridge.
| OKIF AX 5 780/5980 210 Resetting the Drum Counter Use this function to reset the drum counter ONL Y · when you replace the image drum and · to clear the CHANGE DRUM message. T o reset the image drum counter: 1 Press Menu/Exit to enter the menu. 2 Press until the > symbol is beside COUNTER .
| User’s Guide: English 211 Options and Accessories ! Important: This machine will only operate using the consumables and options specified by OKI for this facsimile machine. The use of any other consumables or options will result in the display of an operation error and in machine malfunction.
| OKIF AX 5 780/5980 212 Part Numbers Consumables Part Number Description 52112901 T oner Cartridge (5K Capacity) 40433318 Image Drum (20K Capacity)) 40733301 Sheet: One T ouch (1–40, T op Level) 40.
| User’s Guide: English 213 Internet Support Oki Data provides support via the Internet. Oki Data’ s main web site, www .okidata.com, is the gateway to Oki Data’ s products and services. my .okidata.com is a powerful area of Oki Data’ s web site designed to help you personalize the information and service you get from Oki Data.
| OKIF AX 5 780/5980 214 Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts, try printing a cleaning page before you replace the image drum. Cleaning page process · Removes residual impurities from printing surfaces.
| User’s Guide: English 215 1 T urn off the power switch. 2 Lift the document tray up (1) and back on its hinges. Fig4_01.eps Separation rubber Document tray ! Open the control panel fully, being careful not to damage the separation rubber (2). 3 Pull out the jammed document.
| OKIF AX 5 780/5980 216 Clearing a Printing Paper Jam If your machine displays P APER JAM or NO P A PER when the paper tray still contains paper , there may be one or more sheets of paper jammed in the machine. T o clear a paper jam, follow the instructions below .
| User’s Guide: English 217 3 Press the release buttons (1) located on both sides of the copy stacker . Lift up the stacker . Fig4_02.eps 4 Firmly lift up to disengage the drum cartridge (with its toner cartridge), then lift it out. Set it aside on a clean, dry surface out of direct sunlight.
| OKIF AX 5 780/5980 218 5 Pull out any paper caught inside the machine. Fig4_05.eps 6 Pull out the paper tray . Fig1_07.eps 7 Remove any paper caught in the feeder and any damaged paper in the tray . Fig4_06.tif 8 Load the paper tray , making sure the paper is below the “Paper Full” marking.
| User’s Guide: English 219 Display Panel Messages This section lists the status and error messages that may appear on your machine’ s display panel, and explains what they mean and how to correct any problem they indicate.
| OKIF AX 5 780/5980 220 DOCUMENT JAM CONF I R M AN D ST OP A document being faxed or scanned has jammed in the scanner . See “Problem Solving, Clearing a Document Jam.” RELO AD DOCU M ENT Paper-feed error: A document to be faxed or scanned has not fed into the scanner properly .
| User’s Guide: English 221 PRINTER ALARM 2 REF ER T O U SER GU I DE or PRINTER ALARM 3 REF ER T O U SER GU I DE or PRINTER ALARM 4 REF ER T O U SER GU I DE For all PRINTER ALARM messages Open and close the cover . If this does not clear these messages, turn off your machine and call for service.
| OKIF AX 5 780/5980 222 Counters Y our machine keeps track of the number of pages it has printed or scanned. If you are experiencing a problem, a service person may ask you to check these counters. ! For some of the counters, the Service Bit must be set to ON.
| User’s Guide: English 223 List of Problems Y our fax unit is a complex machine with many features and functions that allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your dealer .
| OKIF AX 5 780/5980 224 Problem 12: Y our machine does not answer the phone or receive faxes. Problem 13: Y our received documents are light or have vertical streaks on them and you are not out of toner . Problem 14: Y ou set your machine for delayed transmission but it did not send.
| User’s Guide: English 225 Problem 1: The display is blank. Solution: Check the power cord to make sure that it is firmly plugged in. V erify that the power switch is in the ON position. Check your wall outlet to make sure that it has power . Problem 2: Nothing happens when you press the control panel keys.
| OKIF AX 5 780/5980 226 Problem 4: Y our documents jam. Solution: Check the document for wrinkles, tears or other damage. Make sure there are no staples or paper clips. Make sure that the paper is clean and dry . Make sure the document is not wider than your machine can load.
| User’s Guide: English 227 Problem 6: The display shows a communication error . Solution: This alarm indicates any of a number of problems: · Y ou may be trying to communicate with an incompatible fax machine. Y our machine can only communicate with ITU-T Group 3 fax machines.
| OKIF AX 5 780/5980 228 Problem 7: Y ou sent a fax but the image the remote fax machine received was very poor . Solution: If your document had a lot of small type, complex illustrations, photos, or was very light or very dark, try changing your T ransmit Resolution and T ype of Original settings.
| User’s Guide: English 229 Problem 1 0 : The image received on your machine was very poor Solution: Contact the person sending you the fax and ask them to change their Resolution and T ype of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly .
| OKIF AX 5 780/5980 230 Problem 1 2 : Y our machine does not answer the phone or receive faxes. Solution: First check to see that the power cord is connected to the AC outlet. Also check the reception mode you are using. Y our machine will not automatically receive faxes in manual answering mode [TEL].
| User’s Guide: English 231 Problem 1 4 : Y ou set your machine for delayed transmission but it did not send. Solution: Check the display to make sure that you have set your machine’ s clock to the correct time. See “Setting Basic Features, Setting the Date and T ime.
| OKIF AX 5 780/5980 232 Problem 1 8 : Y our received faxes sometimes look distorted. Solution: If the document received is wider or longer than the paper you have loaded into your paper tray , your machine automatically reduces the length of the document to fit on your paper .
| User’s Guide: English 233 Problem 21: Y our machine receives faxes, but doesn’t print them. Solution: Y our machine may be out of paper . Check the paper tray . If empty , supply paper . Y our machine may be out of toner . Check the display for a TONER LOW message.
| OKIF AX 5 780/5980 234 Shipping Y our Machine United States and Canada Use this procedure to ship the machine. 1 Remove the image drum unit (with toner cartridge). 2 Place the image drum unit (with toner cartridge still installed) into a polyethylene plastic bag (black) and store it in a cool place away from direct sunlight.
| User’s Guide: English 235 Specifications Dialing One-T ouch 5780: 40 5980: 80 Auto Dials 5780: 100 5980: 150 Groups 20, up to x numbers each where x = 140 for the 5780 230 for the 5980 Broadcast T ransmissions 5780: 150 locations 5980: 240 locations All specifications are subject to change without notice.
236 OKI F AX 5 7 80/5980 | General Protocol ITU-T G3 Modem Speed Maximum 33.6 Kbps T ransmission Speed 5780: 3.0 seconds per page (ITU-T T est Chart #1) 5980: 2.
| User’s Guide: English 237 Scanning Scan Speed 5780: 3 seconds per page 5980: 1.5 seconds per page Scan Resolution 300 dpi Scan Width 8.5 inches (21.
238 OKI F AX 5 7 80/5980 | Paper Handling Automatic Document Feeder Letter , A4 50 sheets of 13 to 20-lb. paper (49 to 75 g/m 2 ) 30 sheets 21 to 28-lb. paper (79 to 105.5 g/m 2 ) Single sheet of 32-lb paper (121 g/m 2 ) Universal T ray Letter , legal 13 inch, legal 14 inch, Executive, A4, A5, A6.
| User’s Guide: English 239 Electrical Power 120 V AC +6%, -15% 50/60 Hz +/- 2% or 220/240 V AC +/- 15% 50/60 Hz +/- 2% Battery Backup 72 hours Power Modes Ready Standby W armup Time From Standby , .
| OKIF AX 5 780/5980 240 Index Alarms Adjusting the Buzzer 74 Adjusting the Speaker V olume 7 4 Alarm Indicator Location 30 Continuous T one 73 Incoming Ring 72 Signal T ones 38 Stop Key 33 Alphanumer.
| User’s Guide: English 241 B B.C. (Communication Code) 201 Back Cover 27 Backup File TX 76, 149 Batch, Delayed T ransmission 13 2 Battery Backup 22 Specifications 239 Beeps 38 Box Information 194 Broadcast Confirmation Report 189 Definition 116, 124 Enter Key 30 Entry Report 199 Locations (Number of) 235 Sending 125 vs.
| OKIF AX 5 780/5980 242 Confidential Faxing Box Information 194 Personal Box List 195 Configuration Report 192 Changing Functions 174 Current Settings 173 Printing 173, 174 Confirming Results 101 Con.
| User’s Guide: English 243 Dial Broadcast T ransmissions 235 Communication Speed 84 Dial Parameter Settings 68 Factory Defaults 68 Programming 68 Dial Prefix 71 Clearing the Number 78 Entering the .
| OKIF AX 5 780/5980 244 Environmental Specifications 239 Humidity 239 T emperature 239 Error Err. Report (MCF) 198 Error Correction Code 236 Error Correction Mode (ECM) 177 Error Messages 219 Error T.
| User’s Guide: English 245 H Half Duplex 236 Half-tone 22 Resolution Key 31 Handset Installation 49 Manual Reception 102 Help 11, 12, 31 Function List 12, 55 Help List 12, 31 Help Button 21, 237 He.
| OKIF AX 5 780/5980 246 L Label, One- T ouch 33 LAN Options 61 Language Change 74 Setting 62 LCD Panel. See Display Panel LED Printhead 28 Legal Legal to Letter reduction 51 Setting the Paper Size 75.
| User’s Guide: English 247 Memory Polling 166 Memory Polling (Bulletin) 167 Memory Reception 22, 104 [MEM] 66 No Paper Reception 103 No T oner Reception 103 Memory T ransmission 22 No paper recepti.
| OKIF AX 5 780/5980 248 Operation and Maintenance Safety 41 Operation Functions 175 Changing 174 CNG Count 179 Department Code (Restricted Access ID) 182 Distinctive Ring 180 ECM Function 177 Instant.
| User’s Guide: English 249 Paper T ray Capacity 26 Location 26 Paper Sizes 26 Parameters Incoming Calls 72 Password Backup File TX 76, 149 Changing 140 Department Code (Restricted Access ID) 182 If.
| OKIF AX 5 780/5980 250 Printing Relay Print 75 Priority T ransmission 13 6 Problem Solving 213 Alarm Indicator 30 Audible Alarms 38 Automatic MCF when Error Occurs 198 Closed Network (Rejecting Unso.
| User’s Guide: English 251 R R_JAM (Result Code) 201 Real- Time Dialing 1 01 Receiving Answering Machine 66 Confidential Faxes 23 Continuous T one 73 Dual Access 111 Fax and T elephone Calls 65 Fax.
| OKIF AX 5 780/5980 252 Automatically Generated 186 Box Information 194 Broadcast Confirmation 189 Broadcast Entry Report 199 Codes 200 Communication Codes 201 Result Codes 200 Confidential Reception.
| User’s Guide: English 253 Scanning 237 Cleaning the Scanner Path 202 Gray Scale 237 Length 237 Resolution 237 Speed 237 Width 237 Search by Group Name 122 Group 123 One- T ouch Keys 34 Search to S.
| OKIF AX 5 780/5980 254 Specifications 235 Coding Scheme 236 Communications 236 Consumables Drum Yield 237 T oner Yield 2 37 Dialing 235 Electrical 239 Environmental 239 Image Drum Yield 207 Memory 2.
| User’s Guide: English 255 TEL Mode 65 Manual Reception 102 Unit doesn't switch 232 T elephone External Installation 49 Real- Time Dialing 1 01 Using to Send a Fax 97 T elephone Answering Devi.
| OKIF AX 5 780/5980 256 TSI/CSI Setting 63 TX (Communication Code) 201 T ype of Orig inal Key , Location 31 U Umlaut Characters, use Unique Key 35 Unimessage 212 Unique Characters 31 Unique Key 31, 3.
Un punto importante, dopo l’acquisto del dispositivo (o anche prima di acquisto) è quello di leggere il manuale. Dobbiamo farlo per diversi motivi semplici:
Se non hai ancora comprato il OKI Okifax 5780 è un buon momento per familiarizzare con i dati di base del prodotto. Prime consultare le pagine iniziali del manuale d’uso, che si trova al di sopra. Dovresti trovare lì i dati tecnici più importanti del OKI Okifax 5780 - in questo modo è possibile verificare se l’apparecchio soddisfa le tue esigenze. Esplorando le pagine segenti del manuali d’uso OKI Okifax 5780 imparerai tutte le caratteristiche del prodotto e le informazioni sul suo funzionamento. Le informazioni sul OKI Okifax 5780 ti aiuteranno sicuramente a prendere una decisione relativa all’acquisto.
In una situazione in cui hai già il OKI Okifax 5780, ma non hai ancora letto il manuale d’uso, dovresti farlo per le ragioni sopra descritte. Saprai quindi se hai correttamente usato le funzioni disponibili, e se hai commesso errori che possono ridurre la durata di vita del OKI Okifax 5780.
Tuttavia, uno dei ruoli più importanti per l’utente svolti dal manuale d’uso è quello di aiutare a risolvere i problemi con il OKI Okifax 5780. Quasi sempre, ci troverai Troubleshooting, cioè i guasti più frequenti e malfunzionamenti del dispositivo OKI Okifax 5780 insieme con le istruzioni su come risolverli. Anche se non si riesci a risolvere il problema, il manuale d’uso ti mostrerà il percorso di ulteriori procedimenti – il contatto con il centro servizio clienti o il servizio più vicino.
