Manuale d’uso / di manutenzione del prodotto Word 2003 del fabbricante Microsoft
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Guide 12 Version 1.0 An Introduction to Microsoft Word 2003 This document provides a hands-on, beginner’s guide to word processing using Microsoft Word. No previous knowledge of word processing is assumed. However, it is essential that you are familiar with the Microsoft Windows interface and know how to use a mouse.
Document code: Guide 12 Title: An Introduction to Microsoft Word 2003 Version: 1.0 Date: May 2007 Produced by: University of Durham Information Technology Service Copyright © 2007 University of Durha.
Contents 1 Introduction ........................................................................................................ 1 1.1 The aim of this document ............................................................................... 1 1.2 Before you begin .
8.2.1 Aligning text .......................................................................................... 24 8.2.2 Adding space before and after paragraphs .......................................... 24 8.2.3 Indenting paragraphs .................
16 Further information about Word ..................................................................... 48 16.1 Creating numbered and bulleted lists .......................................................... 48 16.2 Creating tables ...................
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1 Introduction 1.1 The aim of this document This document provides a hands-on, beginner's guide to word processing using Word. These notes are suitable for people working on t he ITS Networked PC service. The exercise s have been written so that you can use them to teach yourself.
3 The Word screen 3.1 Introduction When you start up Word, the initial screen will look something like this: Notice the title bar at the top of the screen — the document is just called Document1 because you have not yet named it. 3.2 Using the help facilities There are a number of ways to obtain help when using Word.
3.2.1 Office Assistant A quick way to get help is to use the Office Assistant. It can be opened from within the H elp menu by choosing Show the O ffice Assistant . To get help simply left click on the Assistant, the n type the question that you want to be answered.
3 Select C ustomize . 4 Click the O ptions tab. 5 Deselect Always show full me n us . 6 Select to Show full menus after a short delay if required. 7 Click Close . Please note that this feature has been disabled on the Networked PC service. 3.3.2 The Standard Toolbar The Standard toolbar consists of a row of buttons just below the menu bar.
To change an attribute, click the arrow on the appropriate box to open up a list to select from, or just select the in formation in a box and type in your choice directly. For example: 1 Click on the down arrow, to the right of the font size box. A list of the alternative font sizes (how big the text will be) that are available will drop down.
3.3.5 The status bar The status bar at the bottom of the screen displays information about the location of the insertion point such as the page a nd section number in the active document. It also indicates whether certain working modes, such as overtype, are active.
The mouse is the quickest method of selecting options from menus and dialog boxes by pointing and clicking. Using a mouse also gives access to short-cut commands using the Toolbars and Rulers. Options can also be selected from menus or entered into dialog boxes using the keyboard alone.
Shift × Enter ↵ Backspace ← (the rectangular key next to + and =) To type an upper-case (capital) letter, hold down the Shift key and press the letter required. Create a space between words using the Spacebar (the long key at the bottom of the keyboard).
The Save As dialog box appears, showing the contents of your J: drive: Word has already entered a name in the File n ame box (highlighted in blue). This is based on the first few words of your document.
4.3 Closing the document When a file is opened, Word reads it from disk, loads it into the computer's working memory, and displays it on the screen. When a file is closed, it is written back to disk, purged from the computer's working memory, and it disappears from the screen.
4 Click on first.doc in the list of file names (or type the name in the File n ame box if you prefer). 5 Click on O pen. The document that you saved earlier will now appear on the screen ready for you to continue working on it. 5 Design decisions about your document Section 4 covered the basics of starting to work on a text document.
others have a more ornate look (such as Algerian) or were designed to be used for posters or notices (su ch as Brush Script ). Choose a style that is appropriate for the document you are producing. • Don’t use more than a small number (two is usually more than adequate) of different fonts in the same piece of work.
The main decision that has to be made is which printer is going to be used to print it. This is because the choice of printer may affect the size of paper on which you can print, and also the choice of fonts that are available to you. The position of page and line breaks may also be affected and margins may need adjustment.
For further information about printing from the Networked PC service see InfoSheet 82: Printing from the Networked PC service . 5.2.2 Paper size and orientation Once you have chosen the printer you will be using, the appropriate paper size needs to be selected.
1 Position the insertion point at the end of the characters 2000 and in front of the comma. 2 Type a space, and then the word document . Now change to overtype mode: 3 Press the Insert key on the keyboard. The letters OVR change to black (rather than grey) in the status bar to indicate that Word is now in overtype mode.
An alternative way to select text is to place the insertion point at one end of the selection, move to the other end then hold down the Shift key and click with the mouse. This is particularly useful when you need to select a large area of text that does not all fit on the screen.
6.2.1 Deleting text If you want to delete more than a few characters of text, you can select the text then press the Backspace or Delete key. This is quicker than backspacing character by character through complete senten ces or paragraphs. 1 Select the word automatically in the first paragraph of your document and delete it.
3 Position the insertion point at the beginning of the document. 4 Click on the Paste button on the Toolbar. Like the move operation, this method can be used to copy text between different documents. The Clipboard holds up to twelve pieces of text that have been cut or copied to it.
If you would like to practise that now: 1 Click on F ile in the menu bar. 2 Select S ave from the pull-down menu. This overwrites the existing file on disk with a new version.
Move the insertion point Keystroke To the beginning of the line Home To the end of the line End To the beginning of the document Ctrl/Home To the end of the document Ctrl/End Up one screenful Page Up Down one screenful Page Down You can also use the vertical scroll bar on the right of the screen to move around the document.
If you see a larger dialog box with more options, click the L ess button. This exercise assumes that you are using the file IrishDancing.doc . If you are working with a file of your own, choose some suitable text to search for. 1 Type donkey in the Fi n d What box.
amongst other things, to change the font style and size and make characters bold, italicised or underlined. With paragraph formatting you have control over such things as the alignment and indentation of paragraphs. 8.1 Character formatting The Formatting toolbar provides a quick and easy method of assigning special formatting to text.
8.1.2 Changing fonts and character size 1 Select the whole document. 2 Click on the down arrow to the right of the Font box on the Formatting toolbar. A list of different fonts opens up. The Arial font will probably be available to you. 3 Use the scroll bar to move through the list of fonts until you find Arial.
click the Show/Hide ¶ button towards the right-hand end of the Standard Toolbar. Paragraph marks are not printed, whether they are displayed or not. In this section, you will practise aligning the text in your document and changing the indentation and line spacing.
4 Select the I ndents and Spacing tab. You will see that there is no space (0 pt) before or after the paragraphs. There are 72 points in 1 inch. 5 In the B efore box under Spacing , double-click on the 0 and type 3. 6 Clicking on the up-arrow in the After box increments the setting by 6pt at a time.
paragraph is indented) and Hanging (all but the first line of the paragraph is indented). 8.2.4 Changing line spacing Using double or one-and-a-half line spacing is useful for initial drafts of documents that may need to be heavily edited by hand, or for documents to which comments may be added by other people.
The Find and Replace dialog box appears with the Re p lace tab selected. If you see a larger dialog box with more options, click the L ess button. 4 In the Fi n d what box change the word to traveling (one l ). (The box will probably contain the word donkey) 5 Move the insertion point to the Replace wi th box.
Notice that, amongst other things, you have the opportunity to restrict your search to whole words only, which is useful if th e text item could exist as part of other words.
make during a session will be lost when you log out. When you log in again you will be working with the default settings. The Word spelling checker compares the whole document, or a selected word or phrase in your document, with the contents of its inbuilt dictionary and report words that do not match.
• corrected directly in the text box • replaced by an alternative word selected from the Suggestio ns list • left as it is When the correct spelling has been typed in, or selected from the suggestion list, click C hange to make the correction in the document.
The Page Numbers dialog box appears. The page number shows as a small dot in the bottom right-hand corner of the Preview. You can choose the position and style of the numbers. 3 Select Bottom of Page (Footer) from the P osition box. 4 Select Center from the A lignment box (the dot moves in the Preview).
4 Select the page number in the Footer frame (make sure the text is selected, not just the page number frame) and press the Delete key. Ensure that the central paragraph mark is deleted too. 5 Select C lose to return to the usual view. All the page numbers in the document will be deleted automatically.
The Multiple Pages button on the toolbar can be used to view more than one page at a time. You can have a closer look at part of your document. 3 Make sure the Magnifier button on the toolbar is pressed in. 4 Position the mouse (A magnifying glass icon) on the page you want to see.
In the box, check that the correct printer is selected (see section 5.2.1 ). If you are using the Networked PC service the default is to print to the nearest self service laser printer. Also check that Document is entered in the Print w hat box and 1 is entered in the Number of c opies box.
spreadsheets that have been imported from other applications. If you are preparing a particularly long document, or one that contains a number of graphics, it can be broken down into a number of smaller files, which will avoid the problems described above.
A recovered file is stored in a special format so you must save such a document using F ile | Save As (to give it a new name) or F ile | S ave (to keep its name and so overwrite your own version of the document). Any recovered documents that you do not save will be deleted when you quit the Word session.
If you wish you can save a Word file in an earlier version format, e.g. Word for Windows 6.0, by choosing the format from the conversion list (see section 4.2 ). You should be aware however that some of the formatting you have done may be lost if the earlier version did not support that formatting.
The insertion point is now at the top of a new page. If you scroll back to the previous page you will see that there is now a line, with the words Page Break, underneath the text. Unlike a soft page break, a hard page break can be selected, moved or deleted like any other character.
There are three buttons on the floating toolbar which can be used to quickly insert page numbers, the date and the time into your header. The header pane is divided into three fields to enable you to position the header text. The first is lined up with the left margin, the second with the centre and the third with the right hand margin.
2 Press the Tab key to move to the centre of the page. 3 Type Page followed by a space. 4 Click on the Insert Page Number button on the Header and Footer toolbar. 5 Click on the C lose button at the right hand side of the Header and Footer toolbar. 6 Scroll through the document to see the effect.
13.2 Inserting special characters You may want to insert characters that do not appear on the keyboard, such as foreign language characters (e.g., é , æ or ñ ) or mathematical symbols (e.g., , or ), into a document. This can be done using the I nsert S ymbol command.
• Select the text to be moved or copied. • Drag the selection to a new location. • Choose whether to move or copy the text. To mov e a selection to a new location, point the mouse at the selection ( the mouse pointer changes to an arrow), then hold down the right mouse button and drag an icon representing the select ion to the new location.
5 Drag the box to the 2cm (or half inch if you are using imperial measurements) marker on the ruler. Notice how the top triangle moves at the same time. The paragraph now has its first line indented by 4cm and the remaining lines indented by 2cm. The same effect would have been achieved by performing the last two actions the other way round.
13.6 Inserting a text watermark You can insert a text watermark in your document to indicates its status e.g. Draft or Confidential. 1 Select Format | Background | Printed Watermark . 2 Select Te x t watermark by clicking the appropriate radio button.
14 Different v iews on your document Word offers a number of different options for viewing a document to suit various purposes. The most commonly used of those viewing options are described below. The view that you choose to work in does not affect the appearance of the printed document.
2 Select Z oom from the pull-down menu. 3 Select a different magnification from the Zoom dialog box. 4 Click on OK . You could try the different views now if you wish. Finish by clicking Zoom to 100%. The view that you choose for the screen does not affect how the document appears when printed.
5 Point to the thick line (the pointer changes to a split bar) and double click. You can also remove a pane by dragging the split box up or down out of the document area.
document. You can now make another doc ument active simply by clicking anywhere in it with the mouse. 3 Click in Document1 and notice the effect on the title bar. 4 Click back in the IRISHDANCING.DOC window. Copying and moving text between these two different documents would now be easy using the techniques discussed in sections 6.
For more information about lists, see Guide 29: Bullets and numbered lists in Microsoft Word 2003. 16.2 Creating tables It is easy to create tables using Word.
This document was created using a template and styles so that, for example, instructions like 1 Click on OK . are always numbered in the same way, indented by the same amount and so on. If you think styles and templates may be of help to you, read Guide 11: Using styles and templates in Microsoft Word 2003.
Appendix A: Standard Toolbar Button Function Equivalent menu command Open a new document using the normal template (default settings). F ile | N ew Open a document. The Open dialog box is displayed to enable the selection of the requi red document. F ile | O pen Save the active document with its current name.
Optimizes the display for your screen si ze and resolution. Guide 12: An Introduction to Microsoft Word 20 03 52.
Appendix B: Formatting Toolbar Button Function Make text bold Make text italic Underline text Left align a paragraph Centre a paragraph Right align a paragraph Fully justify a paragraph, giving a stra.
Highlight the text in colour. Do wn arrow reveals colo ur options Change font colour. Down arrow reveals colour options. Guide 12: An Introduction to Microsoft Word 20 03 54.
Appendix C: Quick key commands Function Keystroke File | Save Shift/F12 or Ctrl/S File | Save As F12 File | Open Ctrl/F12 or Ctrl/O File | Print Ctrl/Shift/F12 or Ctrl/P File | Exit Alt/F4 Edit | Undo.
double spac ing ...................................... 27 Index dragging a se lection .............................. 43 A E active document .................................... 48 E dit | F ind command ............................ 21 adding space before a paragraph .
I nsert S ymbo l command...................... 42 P inserting a pa ge break........................... 38 page forma tting ..................................... 38 inserting dates ....................................... 44 page numbers ...............
Statistics button.................................... 19 U ndo button........................................... 29 status bar ................................................. 5 using styles and templates .................... 51 style ...............
Un punto importante, dopo l’acquisto del dispositivo (o anche prima di acquisto) è quello di leggere il manuale. Dobbiamo farlo per diversi motivi semplici:
Se non hai ancora comprato il Microsoft Word 2003 è un buon momento per familiarizzare con i dati di base del prodotto. Prime consultare le pagine iniziali del manuale d’uso, che si trova al di sopra. Dovresti trovare lì i dati tecnici più importanti del Microsoft Word 2003 - in questo modo è possibile verificare se l’apparecchio soddisfa le tue esigenze. Esplorando le pagine segenti del manuali d’uso Microsoft Word 2003 imparerai tutte le caratteristiche del prodotto e le informazioni sul suo funzionamento. Le informazioni sul Microsoft Word 2003 ti aiuteranno sicuramente a prendere una decisione relativa all’acquisto.
In una situazione in cui hai già il Microsoft Word 2003, ma non hai ancora letto il manuale d’uso, dovresti farlo per le ragioni sopra descritte. Saprai quindi se hai correttamente usato le funzioni disponibili, e se hai commesso errori che possono ridurre la durata di vita del Microsoft Word 2003.
Tuttavia, uno dei ruoli più importanti per l’utente svolti dal manuale d’uso è quello di aiutare a risolvere i problemi con il Microsoft Word 2003. Quasi sempre, ci troverai Troubleshooting, cioè i guasti più frequenti e malfunzionamenti del dispositivo Microsoft Word 2003 insieme con le istruzioni su come risolverli. Anche se non si riesci a risolvere il problema, il manuale d’uso ti mostrerà il percorso di ulteriori procedimenti – il contatto con il centro servizio clienti o il servizio più vicino.
